NEOGOV · 1 month ago
Executive and Administrative Coordinator
Tukwila, WA
Full-time
Hybrid
Entry, Mid Level
$68K/yr - $72K/yr
2+ years expThe Sound Cities Association (SCA) is dedicated to helping cities in King County create vital, livable communities through advocacy and support. The Executive and Administrative Coordinator will manage administrative functions, coordinate meetings and events, and provide assistance to the Executive Director while ensuring effective communication and organization within the team.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Manage the Executive Director’s calendar, including scheduling, prioritization, and timely adjustments
Coordinate meetings on behalf of the Executive Director by arranging logistics, sequencing meetings for efficiency, accounting for travel time, and ensuring timely follow-up until confirmed
Coordinate organizational meetings and events, including arranging venues, tracking registrations and attendance, processing cancellations and refunds in accordance with policy, addressing participant inquiries, and preparing printed materials such as name tags and programs
Attend Board meetings, committee meetings, networking events, and membership meetings, preparing notes or minutes as required, in compliance with OPMA and PRA requirements
Assemble, format, and distribute meeting materials in digital or physical format, as appropriate
Assist in daily office operations, including management of office supplies inventory and mail distribution
Monitor the general SCA phone line and email inbox, directing inquiries to appropriate staff as necessary
Draft, format, and distribute communications to SCA distribution lists on behalf of the organization, ensuring messages are accurate, professional, and sent to the appropriate recipients
Maintain organized digital and physical records, ensuring documents are filed, archived, and accessible to staff as needed
Assist with administrative tasks related to finance and HR, such as processing invoices, tracking expenses, or onboarding new employees
Support organizational culture by coordinating periodic wellness and recognition activities for staff
Support organizational processes that advance the work of SCA and its member cities, including the annual committee appointment process and special projects
Other duties as assigned
Qualification
Required
Two or more years of progressively responsible administrative or executive support experience, preferably in a government, nonprofit, or member-based organization
Proven ability to provide direct support to executives or senior staff, including managing complex calendars, coordinating meetings, and preparing materials
Demonstrated ability to take initiative, anticipate needs, and carry projects through with limited supervision
Excellent verbal and written communication skills, with strong attention to detail in composition, spelling, grammar, and punctuation
Ability to work professionally, collaboratively, and with discretion when interacting with Association members, elected officials, external partners, and staff
Strong organizational skills with the ability to manage multiple projects, meet deadlines, and adapt to changing priorities
A valid driver's license and reliable transportation are required, as is a willingness to travel throughout the county for meetings
Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, SharePoint) and Adobe Acrobat
Preferred
Background or experience working with elected officials desirable; local government experience a plus
Familiarity with Open Public Meetings Act (OPMA) and Public Records Act (PRA) helpful
Experience coordinating meetings and events, including logistics, communications, and participant engagement, desirable
Benefits
SCA pays 100% of medical, dental, and vision premiums for eligible employees.
Extremely generous vacation and paid sick leave.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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