Canvas · 2 days ago
Executive Administrator
Huntsville, AL
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expCanvas is seeking a highly motivated Executive Administrator to perform mid-level administrative functions for the International Apache Project Office. The role involves managing calendars, coordinating meetings, and supporting various teams with administrative tasks.
3D TechnologyCADInformation TechnologyInterior Design
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Administrative functions include office automation secretarial functions (typing, checking and correcting documents for spelling, grammar, and proper formatting per AR 25-50 and other policy documents) in support of INTL Apache PdM, DPdM, Product teams, Functional teams, and special staff)
Must be proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, and videoconferencing tools
Receives visitors and telephone calls; quickly ascertains best individual or team for forwarding calls and visits
Plans, coordinates, and schedules briefings and conference rooms
Manages multiple calendars and appointments, including key leaders, the INTL Apache Master Calendar, and the INTL Apache Long Range Calendar. Plans travel and prepares travel authorizations and vouchers
Coordinates and prepares agendas for meetings. Organizes and coordinates conferences and ceremonies
Must be familiar with formatting and processing awards and the lead times required for the given level of award submission
Must be proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS); performs reviews and administrative functions for both programs
Must be proficient in utilizing Office automation equipment
Receives and reviews incoming and outgoing messages
Maintains subject matter files. Inprocesses incoming, and outprocesses departing personnel
Assists PdM, DPdM, and Ops specialist with developing office policies and procedures and keeping them current
Conducts analysis of requirements, develops recommendations and plans, establishes and schedules for required working groups, and coordinates and manages resources through completion of assigned special projects
Ensures proper handling and distribution of classified materials
Responds to requests for information and routes to appropriate action agent
Collects and reports daily personnel accountability to INTL APache Ops
Performs other duties as assigned
Qualification
Required
Minimum Bachelor's degree with 8 years of relevant work experience
Strong interpersonal Skills
Proficient in Microsoft Office with a strong background in Excel and PowerPoint
Must have an active Secret clearance
U.S Citizenship required
Preferred
Proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, videoconferencing tools and ETMS2 Tasker tracking system
Proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS)
Benefits
Competitive Wages
Medical, Rx, Dental & Vision Insurance
Generous company-funded Basic Life Insurance
Company-funded Short-Term & Long-Term Disability
11 Paid Federal Holidays
Generous Paid Time Off (PTO)
Dependent Care and Medical Flexible Spending Accounts
401(k) retirement plan with company match and 100% immediate vesting
Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
Robust Employee Assistance Program
Employee Referral Bonus Program
Corporate Sponsored Events & Community Outreach
Spot Awards for exemplary individual performance
Discretionary performance-based bonuses
And many more!
Company
Canvas
Canvas scans the areas using an iPad or iPhone and then turns them into 3D designs.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$10M2025-01-29Series A· $10M
Leadership Team
Greg Barto
Head of Partnerships
Company data provided by crunchbase