City Staffing · 4 weeks ago
Sales Assistant - Aviation & Event Logistics
Miami, FL
Full-time
Onsite
Mid Level
$60K/yr - $70K/yr
3+ years expCity Staffing is representing a fast-growing global air charter company specializing in private jets and cargo services. The Sales Assistant will provide critical operational and administrative support to Sales Directors, ensuring the smooth delivery of charter programs and logistics for private aviation and large-scale events.
Staffing Agency
Hiring Manager
Spencer Poole
Responsibilities
Support two Sales Directors with daily administrative and client-related tasks
Coordinate travel logistics across commercial and private aviation for clients and internal teams
Build and deliver detailed flight briefs, itineraries, and client-facing documents
Create and manage passenger manifests and documentation for flight operations
Act as a key point of coordination across multiple time zones (e.g., London, Los Angeles)
Help manage timelines, deliverables, and last-minute changes for ongoing travel projects
Oversee a team of flight representatives, ensuring logistics run smoothly on the ground
Arrange transportation, hotels, and ground handling services as required
Procure and build custom flight quotes
Reconcile flight-related costs and expenses and assist with invoice processing
Maintain and update CRM systems, reports, and sales performance dashboards
Prepare internal documentation, reports, and presentations for leadership
Manage communication between sales, operations, and client service teams
Handover completed flight programs to the in-house operations team
Proactively flag and troubleshoot issues before they impact program execution
Qualification
Required
3–5 years of experience in travel coordination, aviation operations, event logistics, executive support, or similar fast-paced environments
Proven ability to organize complex travel and logistics under pressure
Experience supporting international teams and managing across multiple time zones
High degree of professional maturity, discretion, and autonomy
Excellent attention to detail and ability to juggle multiple priorities in real time
Comfortable working with tight deadlines and evolving travel itineraries
Proficient in Microsoft Office (Word, Excel, PowerPoint) and CRM systems
Preferred
Experience working on or supporting large-scale events or charter programs
Based in or open to occasional travel to Miami, FL
Benefits
Flexible, remote-friendly work environment with international collaboration
Opportunity to grow into more senior roles across sales, operations, or logistics
Company
City Staffing
City Staffing is a staffing agency that includes contract & temporary employment, temp-to-hire, & direct hire placements in multiple fields
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ellen Berry Dettling
President & Founder
Company data provided by crunchbase