Charles R. Drew University of Medicine and Science · 21 hours ago
Administrative Assistant
Los Angeles, CA
Full-time
Onsite
Mid Level
$22/hr - $28.06/hr
3+ years expCharles R. Drew University of Medicine and Science is seeking an Administrative Assistant to provide administrative support to the Office of the Provost. The role involves managing front desk operations, conducting research, preparing reports, and performing various routine administrative tasks.
Higher Education
Responsibilities
Maintain a cordial and welcoming atmosphere by greeting and assisting visitors, students, faculty, staff, and other stakeholders professionally and courteously
Receive, handle, and transfer phone calls promptly and courteously, directing calls to the appropriate parties or taking accurate messages when necessary
Receive, sort, and distribute incoming mail and deliveries
Maintain and order office supplies, track inventory levels, and ensure an organized office suite to support efficient daily operations
Perform general office duties such as maintaining records, database systems, reports, memos, and statements using word processing, spreadsheet, database, or presentation software
Submits and follows up on maintenance and work order requests
Provide comprehensive administrative and clerical support to the Senior Vice Provost and Vice Provost
Oversee and maintain executives' schedules
Coordinate conferences, make travel arrangements, and process reimbursements
Conduct research, compile data, maintain, and regularly update the clinical partner database
Handle confidential and sensitive information with discretion
Assists in all office activities and projects as requested
Perform other related clerical and administrative support duties as assigned
Qualification
Required
Three or more years of administrative experience in an office or university setting
A background in customer service and basic knowledge of coordinating and scheduling
Able to communicate in a clear and concise manner
Demonstrated ability to plan, organize, and schedule various office activities
Knowledge of MS Office: Word, Excel, PowerPoint, Outlook, along with ability to learn internal information technology platforms
Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively
Ability to gather data, compile information and prepare reports
Interpersonal skills to establish and maintain effective working relationships with visitors, guests, students, faculty, and staff
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite
Completes routine and repetitive tasks accurately
Actively seeks opportunities to assist others and fosters positive working relationships with colleagues and other units
Ability to make sound administrative/procedural decisions using sound judgment
Ability to work effectively with a diverse community
Preferred
Regionally accredited bachelor's degree preferred; or 5+ years equivalent of combined experience and education in a related field
Company
Charles R. Drew University of Medicine and Science
Charles R. Drew University of Medicine and Science (CDU) is a private, nonprofit, nonsectarian, medical and health sciences institution.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$0.8MKey Investors
ConstellationThe California Endowment
2025-11-20Grant
2019-12-13Grant· $0.8M
Leadership Team
Bita Amani
Co-Founder and Co-Director, CDU Black Maternal Health Center of Excellence
Brandi Sims Desjolais, Ed.D
Co-Founder & Director, Black Maternal Health Center of Excellence
Recent News
2025-03-05
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