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CCS Fundraising · 2 weeks ago

Associate Director, Contracts

Chicago, IL

Contract

Hybrid

Mid, Senior Level, Lead/Staff

$60K/yr - $80K/yr

3+ years exp

CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. The Associate Director, Contracts manages the development, review, and execution of client contracts, ensuring accurate processing from draft to execution while serving as a liaison between regional teams and Corporate Legal and Finance.

ConsultingNon Profit

Growth Opportunities

No H1B

Responsibilities

Draft, review, and process professional service agreements and amendments in coordination with executives and Corporate Legal

Maintain regular and frequent communication with clients and selling executives throughout the contract negotiation process to ensure contracts are executed in a timely fashion

Communicate clearly with selling executives to provide status updates and clarify requirements or next steps

Manage routing and signature processes via DocuSign or Adobe Sign, ensuring timely completion and documentation

Maintain accurate and organized records of all contracts, extensions, and supporting documents within applicable internal systems

Monitor status and follow up on outstanding approvals, signatures, and executions

Assist with vendor forms, registrations, and supporting materials as required by clients

Lead ad-hoc negotiation with clients as requested by Corporate Counsel

Partner with Corporate Legal on complex or custom contract requests and serve as the liaison for assigned regions

Uphold CCS’s standards of professionalism, precision, and confidentiality in all client and internal interactions

Maintain the regional contracts tracker, updating project details, timelines, and responsible parties

Ensure alignment between contract details and project records in applicable internal systems

Support Corporate Legal and Finance in conducting periodic compliance audits of active agreements

Monitor contract milestones (e.g., extensions, renewals, close-outs) and proactively flag upcoming actions to regional leads

Coordinate with Finance to ensure contracts align with billing schedules and expense coding standards

Contribute to the ongoing transition of contract management from regional oversight to Corporate ownership, ensuring continuity and data accuracy

Document and streamline standard operating procedures for contract creation, review, and storage

Identify opportunities to enhance efficiency through automation or system integration in partnership with Corporate Business Systems

Support training and communications related to updated contract policies and templates

Participate in special projects as assigned by Corporate Counsel

Qualification

Contract ManagementAnalytical SkillsProject ManagementMS WordNetSuite/OracleAttention to DetailProblem-Solving SkillsOrganizational Skills

Required

3–5 years of prior experience serving as a project manager, paralegal, operations coordinator, contracts or database manager, or in a similarly focused position

Proficient with MS Word, Outlook, Teams, and Zoom with the ability to become familiar with firm-wide specific programs and software

Exceptional analytical skills and data-driven thinking

High attention to detail, deadline-oriented and extremely well-organized

Strong organizational, project management, and problem-solving skills