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Logically · 2 days ago

Executive Assistant, Sales

Dublin, OH

Full-time

Onsite

Entry, Mid Level

2+ years exp

Logically is the leading provider of Managed IT Services to small and midsize organizations. The Executive Assistant, Sales is responsible for supporting the Chief Revenue Officer and sales representatives, focusing on administrative tasks, project management, and financial processes to drive sales efficiency and customer satisfaction.

Cloud InfrastructureCloud ManagementCloud SecurityCyber SecurityIdentity ManagementIT InfrastructureIT ManagementNetwork SecurityPenetration TestingSoftware

Responsibilities

Coordinate product shipments and deployment schedules with internal and external teams

Track project milestones and deadlines to ensure timely delivery of products and services

Serve as a liaison between sales, logistics, and technical teams to resolve project-related issues

Monitor and track invoices to ensure accurate and timely payments

Follow up on past-due payments with customers in a professional manner

Work with the finance team to reconcile billing discrepancies

Act as the point of contact for customer inquiries related to orders, deliveries, and billing

Provide updates to customers on order status and project timelines

Organize and maintain sales documents, agreements, and customer records

Schedule and prepare materials for sales meetings and presentations

Handle correspondence and communications on behalf of sales leadership

Identify and implement improvements to sales processes and workflows

Support the team in adopting tools and technologies that enhance productivity

Manage and update Salesforce, ensuring accurate and up-to-date sales data

Support the sales team by managing reporting, quotes, and customer requests

Manage and prioritize complex calendars with strong attention to accuracy, timeliness, and alignment to priorities and commitments

Attend executive-level meetings, transcribe and allocate meeting notes

Assist in preparation and editing of business materials and other key presentation requirements for internal and external meetings

Able to thrive in a fast-paced environment. Ability to prioritize and manage multiple projects at one time

Respond to a heavy volume of emails in a timely manner

Uphold a strict level of confidentiality

Assist other members of the Sales Executive Team with various tasks as they arise

Qualification

Salesforce AdministrationMicrosoft Office/O365Project ManagementFinancial TrackingAdvanced Communication SkillsAnalytical AbilityTeam PlayerProblem-SolvingAttention to DetailConfidentiality

Required

Associates degree in a related field preferred

2+ years of proven experience working on high-priority complex projects

2+ years serving as an Executive Assistant to C level executive

Advanced knowledge of Microsoft Office/O365, Calendars, MS Teams, etc

Advanced written and verbal communication skills, including flawless grammar and a rich vocabulary

Aptitude to work independently without significant instruction to attain results with a high degree of accuracy and attention to detail

Ability to prioritize multiple projects at once, including solid project-management and problem-solving skills, while following up with executives in a timely manner

Ability to keep sensitive information confidential

Strong technical aptitude and excellent communication skills, both oral and written

Analytical ability to effectively understand and identify business needs, goals, and objectives

Ability to work in a team environment and demonstrate superior leadership, presentation, and planning ability, as well as verbal and written communication skills

Business acumen; translating business requirements into related solutions

Flexible and able to remain calm in times of stress while managing multiple priorities at one time

Active listener with excellent oral and written communication skills, as well as the ability to handle difficult conversations

Sound problem-solving technique with ability and persistence to generate options and select the best solution

Ability to build relationships based on trust to enable collaboration and cooperation amongst team members and internal/external stakeholders

Ability to manage multiple projects in a fast-paced environment

Team player mentality and willingness to share knowledge with others