LiftOff LLC · 1 month ago
Executive Assistant - Contract to Hire
Orange, CA
Full-time, Contract
Hybrid
Senior Level
5+ years expLiftoff is a leading AI-powered performance marketing platform for the mobile app economy, seeking a highly capable Senior Executive Assistant to support their CFO/President. This role involves managing complex calendar schedules, coordinating with various stakeholders, and providing overall executive support to ensure seamless operations.
ComputerConsumer ElectronicsSoftware
Responsibilities
Serve as the primary EA to the CFO/President, helping them execute and deliver on top priorities
Provide first-line backup for CEO support during high-volume cycles or the CEO EA's absence
Maintain familiarity with CEO and CFO/President operating cadence, preferences, and systems
Partner with the Chief of Staff on process improvement and executive logistics
Manage the CFO/President's calendar proactively, balancing competing priorities with strong judgment and decisive conflict resolution
Coordinate calendars with external partners, such as board members, investors, and advisors
Oversee board committee calendar and scheduling, financial reporting cycles, and investor-relations coordination, often across time zones and with limited availability windows
Support long-range corporate calendar planning (12–24 months), anticipating dependencies and proactively identifying scheduling risks
Handle expense reports and other confidential data with discretion
Set up conference rooms for meetings, including video conferencing systems and AV coordination
Arrange meals and other logistics for in-person meetings and working sessions as needed
Provide bandwidth balancing and surge capacity as a second senior EA
Support event planning and logistics for team offsites, outings, and summits
Cross-train for CEO support in coordination with EA to CEO
Communicate clearly, professionally, and efficiently with internal leaders, external partners, and executive assistants across organizations
Serve as a reliable point of contact who can represent the CFO/President's office with professionalism and sound judgment
Anticipate scheduling conflicts and logistical challenges before they surface; propose solutions rather than problems
Navigate ambiguity and shifting priorities calmly with an ability to re-sequence calendars and reset stakeholder expectations with minimal friction
Operate with a high sense of urgency; follow up relentlessly and close loops without reminders
Qualification
Required
5+ years supporting C-suite executives in fast-paced and high-growth environments
Demonstrated experience managing complex, multi-stakeholder calendars
Experience coordinating with external parties; (Board, consultants, advisors, investors preferred)
Exceptional organizational skills; able to manage competing priorities independently
Strong follow-through, ownership, accountability, and urgency, closes loops without reminders
Clear and efficient communication, both written and verbal
Proactive problem-solver who anticipates needs and brings solutions, not problems
Strong interpersonal skills; builds trust and consensus quickly across internal and external stakeholders
Discretion and sound judgment in handling confidential information
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
Benefits
Medical coverage
Wellness stipends
Additional perks based on your country of residence
Company
LiftOff LLC
From MVP to strong UX design to a long-term product roadmap -- execution is everything when you're bringing a new product to market.
51-200 employees
H1B Sponsorship
LiftOff LLC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (20)
2023 (17)
2022 (5)
Funding
Current Stage
Growth StageCompany data provided by crunchbase