The Voleon Group · 23 hours ago
Administrative Assistant
New York, NY
Full-time
Hybrid
Mid Level
$48.08/hr - $48.08/hr
3+ years expVoleon is a technology company specializing in AI and machine learning for finance, seeking an Administrative Assistant to provide high-impact support to senior leaders. The role involves managing day-to-day operations, coordinating travel, and supporting meetings to enable executives to focus on strategic priorities.
Financial ServicesVenture Capital
Responsibilities
Provide proactive administrative support to senior executives (CCO or R&D/Engineering leaders), acting as a trusted partner and point of contact
Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs
Coordinate domestic and international travel and handle related expense reporting
Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering
Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team
Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency
Handle confidential and non-routine information with the utmost care and discretion
Provide responsive assistance to colleagues, clients, and vendors as requested
Coordinate with IT support to anticipate and resolve technology needs or issues
When supporting the CCO: Prepare and manage investor meeting materials and help ensure timely follow-up on action items. Plan and support investor meetings and on-site events in partnership with Commercial and Investor Relations stakeholders
Qualification
Required
3+ years of experience supporting senior executives; experience with C-suite and/or finance, investment, or technology leaders preferred
Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with excellent attention to detail
Excellent written and verbal communication skills; professional, clear, and courteous in all interactions
Ability to handle a high volume of work independently, exercise sound judgment, and maintain strict confidentiality
Demonstrated urgency, flexibility, and comfort with changing priorities
Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus
Ability to work a hybrid schedule with consistent in-office presence on key days (typically Tuesday–Thursday) and flexibility to come in on additional days as needed
Authorization to work in the United States; Bachelor's degree is a plus
Benefits
Medical, dental, and vision coverage
Life and AD&D insurance
20 days of paid time off
9 sick days
401(k) plan with a company match
Company
The Voleon Group
The Voleon Group is a family of companies committed to the development & deployment of cutting-edge technologies in investment management.
201-500 employees
H1B Sponsorship
The Voleon Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (3)
2022 (4)
2021 (1)
2020 (1)
Funding
Current Stage
Growth StageLeadership Team
Jon McAuliffe
Chief Investment Officer and Co-founder
Prem Gopalan
Chief Technology Officer
Company data provided by crunchbase