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Another Source · 1 month ago

Project Policy Analyst 4 (Project Management & Analytics) - UC Davis

US-CA-Davis

Full-time

Hybrid

Senior Level

$103K/yr - $121K/yr

5+ years exp

University of California, Davis is hiring a Project Policy Analyst 4 to support a new statewide Center of Excellence under a major DHCS contract. This role involves translating contract requirements into project plans, building tracking and reporting tools, and collaborating with stakeholders to monitor deliverables and performance.

ConsultingHuman ResourcesStaffing Agency

Responsibilities

Lead cross-functional coordination of project activities related to invoices, budgets, deliverables, and performance tracking

Coordinate and monitor project timelines, milestones, and contractual deliverables across all Center units to ensure compliance and accountability

Develop, maintain, and refine project management tools, dashboards, and reporting frameworks to monitor progress, risks, and outcomes

Facilitate contracting calls, risk reviews, and barrier-resolution sessions, document outcomes, and track follow-up actions

Identify and communicate risks, barriers, and performance variances to leadership, and support development of corrective action strategies

Integrate evidence-based practices (EBP) and data-informed methodologies to enhance fidelity, quality, and consistency across implementation areas

Oversee documentation of RACI matrices, risk registers, project artifacts, and communication records to maintain transparency and alignment

Prepare comprehensive reports, dashboards, and presentations for DHCS, UC Davis leadership, and external stakeholders summarizing project status, risks, and results

Foster collaboration among unit leads to strengthen efficiency, coordination, and alignment with Center goals

Promote best practices in documentation, data management, cross unit communication, and change management

Conduct analytical reviews of data from training, fidelity monitoring, and coaching activities to identify trends, barriers, and opportunities for improvement

Collaborate with administrative and fiscal leads to interpret project related financial data, ensuring alignment with program goals (without performing direct fiscal management). Partner with stakeholders to evaluate project performance and identify opportunities for process and quality improvement

Support data-driven decision-making by analyzing project outputs, outcomes, and fidelity measures

Develop standardized reporting templates, dashboards, and tools to enhance visibility into project status, risks, and deliverables

Provide high-level analytical support for policy development, program evaluation, and process improvement within the Center

Conduct comparative and best-practice analyses to inform the design and refinement of Center for Excellence processes, ensuring compliance with UC and DHCS standards

Develop recommendations, frameworks, and tools for project governance, performance evaluation, and evidence-based decision making

Contribute to strategic planning and sustainability efforts by preparing data summaries, analyses, and recommendations

Document and disseminate lessons learned, best practices, and process innovations to promote continuous improvement

Represent UC Davis and the Center for Excellence in collaborative planning sessions with state agencies and partner organizations

Qualification

Data AnalysisAirtableProject ManagementBudget TrackingPerformance ReportingAnalytical SkillsChange ManagementCommunication SkillsCollaboration

Required

Bachelor's degree in a related field or equivalent combination of education and experience

Minimum five years of experience managing or coordinating complex, multi-stakeholder projects involving policy, data analysis, and reporting in a fast-paced environment with diverse project teams and on multiple and simultaneous complex assignments, some of which may be unfamiliar or ambiguous where no clear guidelines exist

Demonstrated ability to implement change management related to various projects and deliverables, including communication and training plans

Proven experience in project-related activities such as budget tracking, deliverables management, risk mitigation, and performance reporting

Experience in business systems or data analysis, formulating strategies and recommending evidence-based solutions to complex organizational issues

Advanced proficiency with project management and data visualization tools (e.g., Smartsheet, Airtable, Tableau, Power BI), including automations, reports, and dashboards

Strong analytical, problem-solving, and decision-making skills with the ability to set priorities and exercise sound judgment

Excellent interpersonal, written, and verbal communication skills with the ability to convey complex technical information to diverse audiences and communicate results effectively to senior leadership and stakeholders