Liftoff Mobile · 3 days ago
Executive Assistant - Contract to Hire
Orange County, CA
Contract
Hybrid
Senior Level
$60/hr - $70/hr
5+ years expLiftoff Mobile is a leading AI-powered performance marketing platform for the mobile app economy. They are seeking a highly capable and organized Senior Executive Assistant to support the CFO/President, focusing on complex calendar management, extensive scheduling, and overall executive support.
Ad NetworkAd RetargetingAdvertising PlatformsApp MarketingBig DataMobileMobile Advertising
Responsibilities
Serve as the primary EA to the CFO/President, helping them execute and deliver on top priorities
Provide first-line backup for CEO support during high-volume cycles or the CEO EA's absence
Maintain familiarity with CEO and CFO/President operating cadence, preferences, and systems
Partner with the Chief of Staff on process improvement and executive logistics
Manage the CFO/President's calendar proactively, balancing competing priorities with strong judgment and decisive conflict resolution
Coordinate calendars with external partners, such as board members, investors, and advisors
Oversee board committee calendar and scheduling, financial reporting cycles, and investor-relations coordination, often across time zones and with limited availability windows
Support long-range corporate calendar planning (12–24 months), anticipating dependencies and proactively identifying scheduling risks
Handle expense reports and other confidential data with discretion
Set up conference rooms for meetings, including video conferencing systems and AV coordination
Arrange meals and other logistics for in-person meetings and working sessions as needed
Provide bandwidth balancing and surge capacity as a second senior EA
Support event planning and logistics for team offsites, outings, and summits
Cross-train for CEO support in coordination with EA to CEO
Communicate clearly, professionally, and efficiently with internal leaders, external partners, and executive assistants across organizations
Serve as a reliable point of contact who can represent the CFO/President's office with professionalism and sound judgment
Anticipate scheduling conflicts and logistical challenges before they surface; propose solutions rather than problems
Navigate ambiguity and shifting priorities calmly with an ability to re-sequence calendars and reset stakeholder expectations with minimal friction
Operate with a high sense of urgency; follow up relentlessly and close loops without reminders
Qualification
Required
5+ years supporting C-suite executives in fast-paced and high-growth environments
Demonstrated experience managing complex, multi-stakeholder calendars
Experience coordinating with external parties; (Board, consultants, advisors, investors preferred)
Exceptional organizational skills; able to manage competing priorities independently
Strong follow-through, ownership, accountability, and urgency, closes loops without reminders
Clear and efficient communication, both written and verbal
Proactive problem-solver who anticipates needs and brings solutions, not problems
Strong interpersonal skills; builds trust and consensus quickly across internal and external stakeholders
Discretion and sound judgment in handling confidential information
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
Benefits
Medical coverage
Wellness stipends
Equity
Company
Liftoff Mobile
Liftoff helps mobile businesses maximize their revenue.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$6.8MKey Investors
General AtlanticBaseline Ventures
2025-05-05Private Equity
2020-12-22Private Equity
2020-12-22Acquired
Leadership Team
Harry Robertson
Co-founder and CTO
Phil Crosby
Co-founder, Chief Product Officer
Recent News
2025-09-12
Company data provided by crunchbase