Instacart · 1 month ago
Manager, Payroll Accounting
United States
Full-time
Remote
Mid, Senior Level
$149K/yr - $165K/yr
5+ years expInstacart is transforming the grocery industry by providing essential services for grocery delivery. The Manager, Payroll Accounting will lead payroll accounting operations, ensuring data integrity and compliance with U.S. GAAP and SOX requirements, while mentoring a high-performing team and driving process innovation across various departments.
Delivery ServiceE-CommerceGroceryShopping
Responsibilities
Lead, mentor, and develop a high-performing payroll accounting team; establish priorities and guide execution during close and project cycles
Own the global payroll accounting function, including system integrity, month-end close, reconciliations, reporting, and compliance
Serve as the primary liaison between Payroll/HR, FP&A, Tax, and Accounting to ensure alignment and timely delivery of critical workflows
Oversee internal controls related to payroll accounting; maintain and enhance SOX-compliant processes and documentation
Oversee preparation and review of payroll journal entries, ensuring accuracy, completeness, and GAAP compliance
Own reconciliation and data integrity across payroll/HRIS and financial systems (e.g., Workday, ADP, Oracle, Workiva)
Manage monthly close related to payroll accounting including variance analysis, flux explanations, reporting packages and account reconciliations
Lead preparation of audit deliverables and serve as primary contact for internal/external and SOX audits related to payroll, benefits, and statutory compliance
Oversee global payroll accounting, ensuring proper treatment of FX, intercompany transactions, statutory reporting, and collaboration with international teams or providers
Manage accruals and reporting for payroll-related expenses (bonuses, commissions, PTO, benefits)
Partner with FP&A and HR teams to support workforce cost forecasting, budgeting, and reporting
Own troubleshooting of complex payroll issues; drive timely resolution of root causes at scale
Ensure the accuracy of system integrations and mapping between payroll platforms and GL; partner with systems teams to enhance workflows
Identify, recommend, and lead implementation of scalable process improvements across systems, reporting, and close workflows
Develop and maintain clear documentation of policies, procedures, and controls
Qualification
Required
Bachelor's or Master's degree in Accounting
5–7+ years of payroll accounting experience; global payroll exposure strongly preferred
Strong foundational knowledge of payroll accounting principles, GL treatment, and account reconciliation best practices
Experience managing or mentoring accounting staff
Strong technical knowledge of U.S. GAAP and SOX requirements
Hands-on experience with payroll and ERP systems, preferably Workday, ADP, and Oracle Fusion
Strong Excel / data analysis skills (pivot tables, SUMIFS, VLOOKUP, reconciliations)
Excellent communication and relationship-building skills
Demonstrated ability to lead cross-functional initiatives and drive continuous improvement
Preferred
CPA designation preferred
Working knowledge of federal, state, and local payroll tax regulations
Experience supporting financial forecasting and payroll analytics
Experience in a fast-paced or hyper-growth environment
Benefits
New hire equity grant
Annual refresh grants
Company
Instacart
Instacart is an online grocery platform that offers same-day delivery and pickup services for retailers and consumers.
1001-5000 employees
H1B Sponsorship
Instacart has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (156)
2024 (173)
2023 (111)
2022 (159)
2021 (170)
2020 (59)
Funding
Current Stage
Public CompanyTotal Funding
$2.92BKey Investors
T. Rowe PriceTiger Global ManagementD1 Capital Partners
2023-09-19IPO
2021-11-01Private Equity· $232M
2021-09-05Secondary Market
Leadership Team
Chris Rogers
Chief Executive Officer
Brandon Leonardo
Co-Founder
Recent News
2026-01-16
Retail Insight Network
2026-01-15
initialized.com
2026-01-14
Company data provided by crunchbase