AB Facility Service ยท 4 weeks ago
Accounts Receivable (Billing) Specialist
Morristown, NJ
Full-time
Onsite
Entry, Mid Level
2+ years expAB Facility Service is seeking an Accounts Receivable Specialist responsible for managing incoming payments and maintaining financial records. The role involves invoicing, processing payments, and resolving discrepancies to support the organization's financial health.
Facilities Services
Responsibilities
Invoice Management: Prepare and send invoices to clients for goods or services provided, ensuring accuracy and timeliness
Payment Processing: Collect and record payments from customers, ensuring proper documentation and timely processing
Account Reconciliation: Reconcile accounts receivable ledger regularly to ensure all payments are accurately recorded and properly posted
Customer Communication: Communicate with clients regarding outstanding invoices, payment terms, and discrepancies. Coordinate payment plans when necessary
Discrepancy Resolution: Investigate and resolve any discrepancies or issues related to payments, working with both internal teams and customers
Reporting: Generate and distribute financial reports, such as aging analysis, balance sheets, and other documents, to track accounts receivable status and financial performance
Record Maintenance: Maintain and update accounting databases, spreadsheets, and filing systems to ensure accurate and accessible financial information
Compliance: Ensure compliance with federal, state, and company-specific policies, procedures, and regulations regarding accounts receivable practices
Qualification
Required
Attention to Detail: High level of accuracy in preparing and entering financial information, ensuring no discrepancies in records
Analytical Skills: Strong ability to analyze financial data, generate insightful reports, and understand trends in accounts receivable
Communication Skills: Excellent verbal and written communication skills for interacting with customers, internal teams, and management
Technical Proficiency: Proficiency in accounting software (e.g., QuickBooks, Excel) and ERP systems, with the ability to adapt to new tools
Organizational Skills: Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment
Problem-Solving: Ability to quickly identify, analyze, and resolve issues related to accounts receivable, ensuring minimal disruption to cash flow
Minimum of 2 years of experience in accounts receivable, finance, or a similar role
Preferred
Bachelor's degree in Accounting, Finance, or a related field preferred
Sage300, Service Fusion, Intacct
Company
AB Facility Service
AB Facility Service (ABFS) delivers integrated facility solutions with a boutique, client-first approach.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase