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Bowman Consulting · 1 week ago

Project Accounting Coordinator - Remote (Central Time Zone)

United States

Full-time

Remote

New Grad, Entry Level

$24/hr - $28/hr

0+ years exp

Bowman Consulting is looking for a Project Accounting Coordinator to join their team remotely in the Central time zone. The role involves managing the project billing process, ensuring accurate and timely invoicing, and developing strong relationships with clients and project managers.

Civil EngineeringCommercial Real EstateConstructionInformation TechnologyLegalReal Estate

Growth Opportunities

Responsibilities

Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance

Develop and maintain strong relationships with both internal and external clients to ensure a productive working environment

Assist and work with the Project Manager to ensure accurate and timely billing

Design and implement processes to improve cash flow and reduce receivables

Monitor and negotiate the collection of overdue accounts

Perform project set-up for new projects

Manage monthly invoicing process for projects which includes but not limited to the following: Monitoring and maintaining timely Client and Company invoice due/dates or various bill schedules for T&M and fixed fee professional services. Coordinate and issue timely draft invoices to/from several Project Managers. Process all billing edits that include transfers, labor adjustments, comments, etc. Proof and issue final invoices to clients via email. Prepare and submit all supporting client invoice documents including AIA forms, schedule of values, various exhibits, partial and final liens

Review vendor and subcontractor invoices process

Attend external client meetings or webinars to understand, register and comply with third party portals required for contracting and invoicing

Set up accounts and maintain a solid understanding of various Client portals used for client invoice submission

Handle and complete client vendor requests including vendor forms, ACH authorizations, W-9's and certificates of insurances

Perform project account reconciliations, ad hoc requests and all close out

Review the aged accounts and facilitate phone calls, emails, meetings, or other collections activities that drive down WAID and reduce AR provisioning

Provide recommendations and direction to the Cash Clerks to manage and apply cash applications

Communicate regularly with clients to help facilitate and resolve any issues that may arise as it relates to disputes, or claims

Act as liaison between operations and many corporate accounting functions including but not limited to accounts payable, financials, timesheets, etc

Assist with annual financial audit preparation as needed

Qualification

Accounting degreeMicrosoft Office SuiteAccounting systems knowledgeEngineering/construction experienceData analysis skillsSelf-relianceCommunication skillsProblem-solving attitudeTeamwork ability