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Augusta University · 4 hours ago

Office Specialist

Augusta, GA

Full-time

Onsite

Mid Level

$16.54/hr - $19.86/hr

3+ years exp

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers. The Office Specialist will provide administrative support for multiple projects in the Department of Obstetrics and Gynecology, managing schedules, budgets, and office supplies while assisting with various departmental tasks.

Higher Education

Responsibilities

Manage multiple calendars and appointments for faculty members, faculty credentialing, promotion and tenure and prepare and maintain physician's letters, etc

Make any necessary changes to the reappointments; obtain the physician signatures; and update all records and maintain copies of all reappointments

Ensure that appropriate account is used for expenditures; Be prepared at any time to inform Chief or other faculty of balance on various accounts; Assist Department and manager with preparation for audit or expenditure review on sponsored programs, gift accounts and any other section funds and reconcile monthly PeopleSoft reports. Assist department and manager with preparation of fiscal grant reports or applications. Design and produce invoices for billing per grant or contractual agreements

Responsible for procurement and maintenance of supplies and equipment. Arrange for renovations, repairs, painting, etc. for Section. Coordinate use of office space. Submit requisitions to appropriate units in a timely manner. Interact with vendors and reps in an appropriate fashion

Coordinate travel arrangements for all travel outside the institution for Section Chief and other faculty and APPs

Perform all other related duties/tasks as assigned

Qualification

Microsoft OfficeOffice support experienceInterpersonal skillsWritten communicationVerbal communicationMulti-tasking skillsJudgementConfidentialityOrganizational skills

Required

Associate's degree from an accredited college or university

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience

Ability to maintain confidentiality

Excellent interpersonal, written and verbal communication skills

Ability to work independently and exercise sound judgement

Proficient in Microsoft Office and other computer software/databases

Detail-oriented with strong organizational, prioritization and multi-tasking skills

Preferred

Five or more years' of relevant work experience in a hospital/medical office setting

Benefits

Health insurance

Dental insurance

Life insurance

Teachers Retirement System (or Optional Retirement Plan)

Earned vacation time

Sick leave

13 paid holidays

Tuition Assistance Program

Company

Augusta University

Glassdoor3.6

Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.

Founded in 1828

Augusta, ga, US

5001-10000 employees