University of Colorado · 1 month ago
Academic Services Program Manager/ MSTP Manager
Aurora, CO
Full-time
Hybrid
Mid, Senior Level
$64K/yr - $81K/yr
4+ years expThe University of Colorado Anschutz Medical Campus is seeking an Academic Services Program Manager for the Medical Scientist Training Program (MSTP). This role is responsible for the educational, operational, and programmatic management of the MSTP, overseeing policies, procedures, and coordinating communication among various departments and campuses.
EducationHigher EducationUniversities
Responsibilities
In collaboration with OME Business Services, this position will hire staff as required and oversee the onboarding and training of team members to ensure they are properly trained and equipped to successfully complete assigned job duties
Provide direct supervision to one (1) full-time professional
Handle workload assignments, performance management, coaching and counseling, and leave management for direct report(s)
Serve as the primary operational liaison between the School of Medicine Undergraduate Medical Education (UME) program office, the Office of Research Education (ORE), Graduate School, National Jewish Health, CU Boulder, and the program to ensure cohesive student support and seamless cross-campus collaboration
Review and document standard operating procedures (SOPs) in the MSTP for training, operational excellence, and continuity, and ensure documents are easily sourced in a document library. Ensure documentation is transferable to effectively train staff and is kept up to date as programmatic changes arise
Cultivate partnerships with undergraduate institutions and foster community relationships to improve recruitment efforts and communication
Collaborate with SOM departments for program marketing, including brochures, posters, and coordination of website development and implementation
Liaise with SOM IT for website maintenance, ensuring accurate information is posted for current students and potential student applicants
Oversee and coordinate all event planning for the program, including but not limited to activities around seminars, program-specific specialty courses, and student and alumni engagement functions
Organize, coordinate, implement and attend, with the student committee and Program Director, the annual National MD / PhD Conference for students and directors
Manage conference registration (including collection of fees); oversee the event budget; fundraise; work with speakers and invited guests; and guide a student planning committee
Oversee program timelines, calendars, and student observance of all registration, program milestones, and requirements
Responsible for accurately tracking and reporting data required for grants (pre- and post-award)
In collaboration with Pre-Award Shared Services (PASS), prepare and submit all training grant documentation to NIH, including annual appointment and termination forms, progress reports, and competitive renewals by required deadlines. Respond to NIH inquiries in a timely manner
Collaborate with other basic science PhD programs to collect and report on other program outcomes as needed
Manage Graduate School faculty appointments with support of the Office of Research Education
Serve as an administrative resource relative to student administrative issues and School of Medicine academic affairs
Serve as an administrative resource and advisor relative to student academic affairs and institutional processes
Responsible for the maintenance of program curriculum proposals, including interface with CU-SIS and building new courses in the system as necessary. When cross-listing courses, ensure MSTP courses are consistent with School of Medicine and Graduate School course requirements
Coordinate with leadership with any required updates to the student handbook and program website
Research and benchmark other MD/PhD programs, providing summary document on critical metrics to SOM OME leadership
Manage and coordinate the recruitment, acceptance, and orientation of new students into the program. This includes coordination with the School of Medicine and Office of Research Education Admissions Offices to process applications, coordinate and participate in committee meetings, and organize interviews with faculty
Collaborate with School of Medicine Health Opportunities and Professional Engagement (HOPE) to promote inclusive recruitment and retention
Monitor student progress, retention activities, and grievance procedures for students; work with program's training committee(s), School of Medicine, Office of Research Education, and other graduate programs when necessary
Utilize CUSIS (Milestones), Canvas, SOM (Oasis) and Graduate School (GAIA) databases; responsible for compilation and management of all student lifecycle data, including tracking of progress, advising, intervening, and resolving any academic problems
Manage administrative aspects of all MSTP-specific courses in collaboration with course directors. This includes coordination with course directors, setting up courses in CUSIS, ensuring students are properly registered, managing Canvas, managing course evaluations, and ensuring grades are entered and submitted in a timely manner
Route documentation and monitor statuses when students take leaves of absence and return to the program, including projected leaves and returns
Consult with, and be aware of, program guidelines and policies, School of Medicine and Office of Research Education rules and procedures, as well as appropriate University policy as it applies to student admission, degree progress, and graduation. Update and publish the MSTP Handbook for students to reference policies and procedures
Collaborate with the OME and ORE Business Services Program Directors and provide input into the annual budget. Review provided budget to actual reports, including post-award grants budget to actuals, on a regularly scheduled cadence with the OME Business Services Program Director
Coordinate with the business services team to manage post-award for Program’s Training Grant and Conference Grant. Ensure all expenses are allocated per NIH allowable terms
Track and manage student fellowship awards during medical school training years. Ensure all expenses are allocated per NIH allowable terms
Coordinate with the business services team on the negotiation of vendor contracts, generation of purchase orders, and payment for services to third party vendors in support of the MSTP
In adherence with university procurement policies, oversee the procurement card and travel card transactions for the MSTP
Submit interdepartmental entries (tuition remission) to pay students’ bills each semester. Reconcile students’ bills as needed with the bursar, registrar, and business services team
Process reimbursements for students and faculty and serve as a resource for students with procurement questions
As a part of the program leadership team, participate in strategic planning for the program
Provide strategic advisement to leadership, offering recommendations informed by benchmarking, program trends, and student outcomes
Coordinate, set agendas/record minutes, and attend as program leadership all program committee meetings, faculty meetings, leadership and executive committee meetings, and other regularly scheduled meetings; participate in discussions regarding the program's mission and goals
Actively benchmark and research other MD/PhD programs and provide recommendations to the Program Director
Coordinate the development of program metrics and reporting with the Program Director
Manage LCME accreditation requirements for the program
Qualification
Required
A Bachelor's degree in business administration, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
Four years managing program operations and providing direct supervision to full-time professionals
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis
Applicants must meet minimum qualifications at the time of hire
Preferred
A Master's degree in Public Administration, Student Affairs, Education or related field is highly preferred
Experience in pre-award and post-award grant management in an academic research environment
Experience reviewing reports and interpreting findings for decision-making on initiatives
Five (5) years of broad and diversified professional experience that has included office/program administration
Experience working in a medical and/or academic setting
Experience managing individual student fellowships
Benefits
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Company
University of Colorado
University of Colorado offers higher education and serving as the catalysts in business, arts, health, and community growth.
10001+ employees
H1B Sponsorship
University of Colorado has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (184)
2024 (124)
2023 (163)
2022 (115)
2021 (86)
2020 (95)
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development Administation
2023-07-27Grant
2023-01-26Grant
2021-04-06Grant· $0.5M
Leadership Team
Richard Schulick
Professor and Chair of Surgery
Recent News
Sports Business Journal
2025-12-28
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