O'Hagan Meyer ยท 3 days ago
Engagement Letter Coordinator
Chicago, IL
Full-time
Onsite
New Grad, Entry Level
$48K/yr - $58K/yrO'Hagan Meyer LLC is a law firm located in the Chicago Loop, seeking a detail-oriented Engagement Letter Coordinator to manage the end-to-end process of creating, distributing, and tracking client engagement letters. The role involves administrative, project management, and client service skills to ensure clear communication and establish formal attorney-client relationships.
LegalProfessional ServicesService Industry
Responsibilities
Document coordination and management: Manages the flow of engagement letters and related documents, including drafting, proofreading, and processing. This involves organizing the firm's templates and ensuring all necessary information, such as the scope of services, fees, and responsibilities, is accurately captured for each new matter
Workflow oversight: Tracks and monitors the status of engagement letters from creation to final execution. This includes following up with attorneys and legal assistants to ensure timely signatures and compliance with firm policy and ethical standards
Database maintenance: Ensures client and engagement data are accurately recorded and updated in the firm's financial system
Compliance and risk management: Works with attorneys and management to ensure all engagement letters adhere to the firm's policies and legal or ethical requirements. This includes verifying proper conflict-of-interest checks and other disclosures
Communication: Serves as a point of contact for attorneys and internal teams regarding the engagement letter process. They answer inquiries and facilitate smooth, professional client intake experience
Process improvement: Identifies and recommend improvements to streamline the engagement letter process. This can involve leveraging technology, such as electronic signature software, or optimizing workflows to reduce bottlenecks and improve efficiency
Qualification
Required
Excellent written and verbal communication are essential for communicating with clients and internal stakeholders, as well as for drafting and proofreading documents
The ability to review complex legal documents for accuracy and completeness is critical to minimize risks for both the firm and its clients
This role requires strong organizational and time-management skills to track and manage multiple engagements simultaneously in a fast-paced environment
Expertise in software, including Microsoft Office (Word, Excel, Outlook), is necessary
The ability to build positive relationships with colleagues and attorneys, maintaining professionalism and tact, is vital
An understanding of law firm operations, client intake, and legal terminology is highly beneficial
Experience in a legal or professional services environment, in a customer service, administrative, or paralegal capacity
Benefits
Health Care Plan (Medical, Dental, & Vision)
401(k) Retirement Plan
Life Insurance (Basic, Voluntary, & AD&D)
Paid Time Off (Vacation, Sick Leave, & Company Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long-Term Disability
Training & Development
Free Food & Snacks in Office
Wellness Resources
Commuter Benefits
Company
O'Hagan Meyer
O'Hagan Meyer is a law firm that provides litigation and advisory services.
Founded in 1893
501-1000 employees
H1B Sponsorship
O'Hagan Meyer has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
Funding
Current Stage
Late StageLeadership Team
Tim O'Hagan
Chief Operating Officer
Alice Powers
Partner
Recent News
Company data provided by crunchbase