City of Bullhead City · 2 months ago
Senior Office Specialist
Carson City, NV
Full-time
Hybrid
Mid, Senior Level
3+ years expCity of Bullhead City is seeking a Senior Office Specialist to provide complex office support to various City or local government offices. The role involves managing databases, reconciling financial data, and providing information to the public while ensuring compliance with departmental policies.
Government Administration
Responsibilities
Performs complex technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned
Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats
Reviews and reconciles varied reports and journals and budget, payroll or related financial or business data
Maintains varied subsidiary ledgers, auditing and reconciling reports and information and posting data as required; may generate general ledger entries
Determines the amount of bails, fines, fees and other monies due to the City, applying rules and regulations; ensures that receipts are balanced on a regular basis
Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations
Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations
Provides information to the public or to City staff that requires the use of judgment and the interpretation of policies, rules or procedures
Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements
Organizes, maintains and purges various departmental files
Prepares and types correspondence, reports, forms, contracts and specialized documents from drafts, notes, dictated tapes, or brief instructions; may provide secretarial support on a relief basis
Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations
May train others in work procedures or direct the work of others on a project or relief basis
Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team
Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures
May perform technical support work related to the department to which assigned
Maintains accurate records and files; assists in the maintenance of official City records; compiles information and prepares special and periodic reports related to the work performed
Uses standard office equipment, including a computer, in the course of the work
Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment
Qualification
Required
Equivalent to a High School Diploma or GED; AND three (3) years of clerical experience; OR an equivalent combination of education, training and experience as determined by Human Resources
Policies and procedures of the department to which assigned
Use of specified computer applications involving word processing, data entry and/or standard report generation
Financial record keeping and bookkeeping practices and techniques
Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats
Business arithmetic; applicable regulations, policies and statutes
Office administrative practices and procedures
Business letter writing and the standard format for typed materials
Record keeping principles and practices
Correct business English, including spelling, grammar and punctuation
Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone
Performing technical, specialized, complex, difficult or technical office support work
Reviewing financial documents for completeness and accuracy
Reviewing, posting, balancing and reconciling financial records
Maintaining accurate financial records and preparing accurate and timely reports
Reading, interpreting and explaining rules, policies and procedures
Analyzing and resolving varied office administrative problems
Organizing, maintaining and researching office files
Composing correspondence independently or from brief instructions
Compiling and summarizing information and preparing periodic or special reports
Using initiative and independent judgment within established procedural guidelines
Organizing own work, setting priorities and meeting critical deadlines
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities
Dealing successfully with commissioners, city staff at various levels, the public, in person and over the telephone
Establishing and maintaining effective work relationships with staff, coworkers, contractors and the public
Benefits
No Nevada state income tax
Nevada Public Employees Retirement System contributions based on employee election
No Social Security
Medicare deduction of 1.45%
Eleven paid holidays
Annual leave
Sick leave
Medical, dental, vision and life insurance
Worker's Compensation
Employee assistance plan
Deferred Compensation (457b) plans available
Voluntary additional insurance plans available
Flexible spending (IRS 125) plans available
Company
City of Bullhead City
The City of Bullhead City incorporated on August 28, 1984 and became Arizona’s 77th municipality. Bullhead City, Arizona, United States.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase