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George Mason University · 4 weeks ago

Academic and Administrative Specialist

Fairfax, VA

Full-time

Onsite

Mid, Senior Level

5+ years exp

George Mason University is one of the largest business schools in Virginia, located near Washington, D.C. The Academic and Administrative Specialist will support the Senior Associate Dean and Director of Academic Engagement in enhancing global engagement programs and providing high-level administrative support to ensure student success.

Education

Culture & Values

No H1B

Responsibilities

Works with the Director of Academic Engagement to support global engagement efforts for the Costello College of Business

Conducts thorough curriculum mapping for international partners and prospective partners at the undergraduate and graduate level

Creates curriculum pathway option models for international partners to include 2+2, 3+1, 3+1+1 and other models for international mobility

Assists with the creation and implementation of short-term boutique and summer programs for international partners at the Fairfax and Mason Korea campuses; and assists with securing housing, transportation, catering, and cultural and industry site visits

Tracks incoming and outgoing exchange data, and creates shared documents to showcase study abroad and international exchange data

Organizes and maintains shared spreadsheets to reflect international partner collaborations, meetings, and faculty global engagement activities

Responsible for creating and editing global engagement marketing materials to share with prospective and current partners

Engages and coordinates with key administrative and academic stakeholders to support student and faculty success in international programs; and

Serves as the point of contact for international students and supports the international experiential learning coursework and initiatives

Supports the Director of Academic Engagement with the review of curriculum and course offerings at the Mason Korea campus

Facilitates and ensures academic pathway and initiative compliance with various governances and policies (e.g., university policy, FERPA, HIPAA, etc.)

Supports special initiatives and programs as assigned by the Senior Associate Dean and Director

Assists with the coordinatization and implementation of new experiential learning opportunities for undergraduate students; and

Works collaboratively with Costello academic programs, career and advising offices, and academic centers to support high value programs to support experiential learning and student development

Provides a wide range of administrative support to the Senior Associate Dean for Academic Affairs and Global Engagement; Support includes: proactively managing a complex and frequently changing calendar, scheduling meetings with internal and external stakeholders, procurement, note taking, event support, reporting, travel authorizations, reimbursements, meeting arrangements, drafting presentations, project work, and general office administrative functions as needed

Collaborates efficiently with administrative staff both within and outside of the college/university to timely process various requests; and

Provides general office administrative support, including reception services, procurement, room booking/facilities requests, and event/meeting support

Executes special projects and duties as assigned to support the department

Qualification

Program managementCurriculum developmentAdministrative supportOnline databasesPresentation skillsEffective communication

Required

Bachelor's degree from a regionally accredited institution, or the equivalent combination of education and experience

Five or more years of higher education or program management experience

Experience coordinating, administering, and evaluating programs

Administrative support and analytical experience

Preferred

Master's degree in related field

Experience using online databases (i.e., Salesforce, PeopleSoft, Canvas, Banner, Power BI) and using technology to support academic programs and student engagement tracking

Experience in developing and delivering presentations to large groups

Effective written communication skills