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Janicki · 1 month ago

Program Support Administrator

Hamilton, WA

Full-time

Onsite

Mid, Senior Level

$80K/yr - $110K/yr

7+ years exp

Janicki Industries is an innovative, family-owned aerospace company located at the foot of the Cascades. They are looking for a Program Support Administrator to manage sales and contract activities within the Space, Military, or Marine department, ensuring compliance with contracts and facilitating communication between customers and internal teams.

AutomotiveConsumer ElectronicsElectronicsManufacturing

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Reviews and executes contracts, agreements, terms & conditions, and customer requirements

Facilitates the contract process by reviewing agreements for deviations from Janicki Industries’ proposals and ensuring mutual agreement between JI and the customer

Coordinates with customer representatives for Invoice Forecasting and with JI Accounting/BIS to capture required information and prepare Progress Payment forms (SF1443) for invoicing

Works closely with Program Managers to ensure contracts are executed within specified terms

Assesses potential risks associated with contract terms and implements steps to mitigate them

Ensures all contractual deadlines and conditions, including payments and shipments, are met

Maintains an organized system of physical and digital records

Establishes standardized language for existing and new contracts

Reviews incoming quote requests (RFQs) to identify submission requirements and set up new projects using incoming data

Communicates with customers and completes necessary reports, forms, and surveys

Leverages experience and judgment to effectively plan and accomplish goals

Prepares systems and supporting documents for the execution of shipping and invoicing

Monitors SQL reports and the Sales database to ensure accuracy and assists with troubleshooting report data in SAP

Tracks awarded projects to ensure alignment with scope and requirements

Supports the team in record management and documentation of project administration details

Develops and updates management reports and presentations as needed

Understands Janicki Industries' business systems, procedures, and processes, ensuring seamless integration

Self-motivated and detail-oriented, with strong organizational, written, and verbal communication skills

Proficient in Microsoft Word, PowerPoint, Excel, SAP, and ECTR

Thrives under pressure while meeting multiple deadlines efficiently

Must have excellent communication skills, both verbal and written in the English language

Being at work on time and maintaining good attendance is a condition of employment and is an essential function of the job

Perform other duties as assigned

Qualification

Contract managementSales processesSAPSQL reportingMicrosoft OfficeTeam supportCommunication skillsOrganizational skillsDetail-oriented

Required

Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3)

This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreed to enter a Continuous Evaluation program

Strong communication skills and an excellent understanding of Janicki Industries' Manufacturing Processes, Standard Products, Accounting Processes, and Sales Processes are essential

Ability to work in a fast-paced, dynamic environment while effectively managing shifting priorities

Critical to maintain internal and external customer confidentiality

Self-motivated and detail-oriented, with strong organizational, written, and verbal communication skills

Proficient in Microsoft Word, PowerPoint, Excel, SAP, and ECTR

Thrives under pressure while meeting multiple deadlines efficiently

Must have excellent communication skills, both verbal and written in the English language

Being at work on time and maintaining good attendance is a condition of employment and is an essential function of the job

Preferred

A bachelor's degree is required, preferably in business administration, program management, engineering, or a related field

7–10 years of relevant experience in sales, contracts, or program management, with aerospace industry experience strongly preferred

Advanced proficiency in software programs, including Microsoft Office, SAP, SQL reporting, and other relevant business tools

Exceptional verbal and written communication skills in English, with experience presenting to executives, managing customer relations, and negotiating contracts