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High Point University · 1 month ago

Executive Assistant to the Sr. VP for Development

High Point, NC

Full-time

Onsite

Mid Level

3+ years exp

High Point University is seeking a dynamic and detail-oriented Executive Assistant to support the Senior Vice President for Development within the Office of Institutional Advancement. The role involves managing complex schedules, coordinating high-level meetings, and providing comprehensive administrative support while ensuring positive engagement with alumni, donors, faculty, and staff.

EducationHigher EducationUniversities

Responsibilities

Serves as “Point of Contact” for the Office of Institutional Advancement, handling inquiries efficiently and professionally, routing matters to the appropriate staff members when necessary

Serves as the administrative hub for the Development office, coordinating workflow, document management, supplies, purchasing, and general office operations

Builds strong working relationships with faculty, staff, trustees, alumni, and external partners to ensure effective collaboration across the University

Manages the Senior Vice President’s daily schedule, including appointments, meetings, travel arrangements, and event logistics

Processes a variety of confidential information and forms, both internally and externally for the Office

Manages logistics and membership tasks for departmental boards, with specific focus on the HPU Board of Ambassadors and the Strickland Women’s Leadership Council

Communicates by phone and email correspondence, performs filing and additional clerical duties in support of the activities of the Office of Institutional Advancement

Serves as HR coordinator within the Office of Institutional Advancement for employees directly supervised by the Senior Vice President, training on policies and procedures and ensuring they have appropriate set-up upon their employment or termination

Oversees confidential files, including donor and prospect information, in alignment with University privacy standards

Knowledgeable of appropriate purchasing procedures including preparation and entering all payments for invoices, assigning appropriate expenditure codes, following up on all associated requisitions, purchase orders, gift approvals, related paperwork, and working with vendors

Coordinates quarterly and annual budget processes with Directors

Assists in managing Travel Cards and Travel Reimbursements for IA staff and Sr. VP

Schedules meetings, reserves rooms and plans menus through Outlook, 25 Live and other related software systems

Works on special projects as assigned by Senior Vice President such as working with donor insurance policies and trusts, coordinating stock transfer information, drafting and editing pledge agreements and scholarship descriptions, one-on-one letters, and proofing publications and correspondence

Qualification

Microsoft Office SuiteAdministrative supportProject managementCRM proficiencyRelational databasesCommunication skillsInterpersonal skillsAttention to detailFlexibility

Required

Bachelor's degree or equivalent combination of education and experience

Minimum 3–5 years of administrative or executive support experience, preferably in higher education, fundraising, nonprofit management, or a related professional environment

Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously

High level of discretion, judgment, and professionalism

Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with CRM or donor databases

Proven problem solving, decision-making and interpersonal skills with experience providing complex, confidential administrative support in a high-profile environment with tact and diplomacy

Proficiency in windows-based computer applications (Word, Excel, and Power Point)

Flexibility in a fast-paced position

Strong attention to detail

Excellent communication skills, both verbal and written

Strong human relation skills