Apply on Employer Site

City of Burbank · 1 month ago

SENIOR SECRETARY

Burbank, CA

Full-time

Onsite

Mid, Senior Level

3+ years exp

City of Burbank is continuously seeking qualified candidates for the position of Senior Secretary across all City departments. The role involves performing a variety of confidential and complex secretarial and clerical duties, supervising clerical staff, and assisting with the preparation and administration of the division budget.

CommunitiesRecyclingTravelWaste Management

Responsibilities

Performs various clerical duties of a complex nature, including typing, filing, bookkeeping and processing forms; composes, types, and proofreads a variety of reports, letters, memos, and charts; researches, compiles and analyzes data for a variety of projects and reports; takes and transcribes dictation; takes verbatim and sense minutes of meetings and prepares official minutes; oversees maintenance of division records and files; assists the public and responds to program and procedural inquiries; coordinates and arranges meetings; operates calculator, word processor and other office equipment; may operate radio equipment; may operate a computer terminal to enter, modify, or retrieve data; assists in the preparation and administration of the division budget; supervises, trains and evaluates employees; implements and assists in developing policies and procedures related to assigned function; may serve as office manager

Qualification

Supervisory skillsOffice equipment operationRecord keeping systemsShorthand dictationTyping speed 50 wpmData analysisBudget administrationEffective communication

Required

Knowledge of modern office methods, procedures and equipment

Knowledge of English usage, spelling, grammar, and punctuation

Knowledge of basic arithmetic and accounting methods

Knowledge of municipal organization

Knowledge of principles of sound supervision

Ability to organize and maintain record keeping systems

Ability to plan and direct the work of others

Ability to operate a variety of office equipment, including word processor and computer terminal

Ability to work independently and exercise judgment and initiative in performing duties

Ability to communicate effectively, both verbally and in writing

Ability to establish and maintain effective working relationships with supervisors, fellow employees, and the public

Ability to take shorthand/stenotype dictation at a speed of 90 words a minute or transcribe from dictation equipment accurately and quickly

Ability to type accurately from clear copy at a speed of 50 net words per minute

Three years of recent secretarial or clerical work, including one year in a responsible supervisory or specialized capacity

High school graduation or equivalent

A valid California Class 'C' driver's license or equivalent may be required at time of appointment

Company

City of Burbank

Nestled between the Hollywood Hills and the Verdugo Mountains in the heart of Los Angeles County, the City of Burbank covers 17.16 square miles and is part of the “Tri-Cities” area along with neighboring Glendale and Pasadena.

Founded in 1911

Burbank, California, USA

1001-5000 employees