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Seattle Storm · 1 month ago

Facilities Operations Coordinator

Seattle,WA,US

Full-time

Onsite

Entry Level

2+ years exp

Seattle Storm is a storied franchise in the Women's National Basketball Association (WNBA), and they are seeking a Facilities Operations Coordinator to ensure the day-to-day functioning of the BECU Storm Center for Basketball Performance. This role involves managing reception duties, maintaining supplies, and supporting the operations department to create a safe and welcoming environment for staff and guests.

LifestyleSportsSports Leagues and Teams

Responsibilities

Vet and admit visitors, deliveries, or vendors to appropriate entries, ensuring secure delivery of mail & packages and access to the appropriate individuals

Manage reception duties for all BECU Storm Center visitors, including pre-registration, reception check-in, check-out processes, and monthly reporting of visitor loads

During Jr. Storm programming windows, this role will require regular evening work to manage admission of Jr. Storm attendees and parent supervision

Support Facility Manager with vendor admission and supervision while on site

The Coordinator of Facility Operations will have their primary office location be at the reception desk by the front door of the BECU Storm Center, and will be expected to be in office approximately 5 days a week

Maintain kitchen appliances, including performing daily maintenance of the coffee machines, loading and unloading the dishwasher, and performing a weekly fridge review

Manage & replenish front office supplies: snacks & drinks, kitchen supplies, office supplies, within budget parameters established

Support select basketball operations supplies management

Manage process of collecting supplies requests from departments and proactively maintaining inventory of stocked items

Prepare conference rooms and other spaces as needed for scheduled events including stocking beverages in mini fridges, or assisting in the ordering and delivery of catering

Manage supplies and vendors related to office equipment: printers & copiers, postage printer, shredder, laminator, etc

Manage and maintain patio and coordinate maintenance of outdoor spaces with Facility Manager

Support office mail processes by ensuring mail is sent and distributed each day

Manage mailing/shipping vendor services and projects related to shipping

Ensure loading dock remains functional and organized

Collaborate with events & operations coordinator on execution of staff lunches, staff gift distribution, company functions, and other events or activities to support staff morale

Draft weekly schedule to ensure BECU Storm Center business and basketball needs are met from a facility operations standpoint

Review schedule with Director of Business Operations and Facility Manager

Assist with management of calendars associated with the Center and Staff Events

Maintain clean and organized operations department storage areas, including reception desk, mail room, loading dock and storage rooms

Facilitate effective usage of existing storage by other departments

Occasional gameday support may be requested

Support operations department teammates as needed

Potential areas include facility operations, ticket operations, broadcast operations, special event management, office administration, and IT

Participate in weekly operations standup

During off-season, support with additional basketball operations duties as needed

Utilize and refine systems to track and analyze BECU Storm Center usage and optimization

Bring new ideas to solve challenges the BECU Storm Center encounters as our business grows, to ensure we are responsive and proactively addressing business and basketball needs

Qualification

Microsoft Office SuiteProject ManagementTime ManagementCustomer ServiceCommunication

Required

2+ years in a professional office environment, with preference for experience in an administrative or facilities role

The candidate must be a professional communicator

Maintain a high level of confidentiality with materials and information

Be extremely detail-oriented and organized

Exhibit strong time management and project management skills

Remain a flexible team player who is willing to adapt to changes and tackle challenges as they arise

Connect with, communicate with, and navigate appropriately supporting a broad range of Storm stakeholders, from ownership group and VIPs to the general public and everything in between

Knowledge of the Microsoft Office Suite

Be technologically fluent across many platforms and operating systems

Lift and/or move up to 50 pounds

Stand for long periods of time

Walk; use hands to finger, handle, or feel; balance; bend and reach with hands and arms; use feet to operate foot pedal operation; and talk or hear

Occasionally required to climb ladders, sit, stoop, kneel, squat, crouch, or crawl

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus