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M.C. Dean, Inc. · 4 weeks ago

Program Support Specialist 1 - Austin, TX

Austin, TX

Full-time

Onsite

New Grad, Entry Level

0+ years exp

M.C. Dean is a company focused on Building Intelligence, providing cyber-physical solutions for critical facilities and infrastructure. The Program Support Specialist 1 will assist with administrative tasks, manage scheduling, maintain workplace security, and collaborate with various teams to ensure smooth operations.

Information Technology

H1B Sponsor Likely

Responsibilities

Assist with a variety of administrative tasks including welcoming employees, visitors and partners with a professional and positive manner

Manage scheduling, calendars and meeting rooms reservations

Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs

Coordinate and oversee maintenance companies to keep office clean and ensure appliances and amenities are in good working order

Order, monitor and maintain office supply inventory - including purchasing and invoicing

Oversee mail deliveries, packages, and courier coming through the reception area

Assist in planning company events, meetings, luncheons, training, and employee team building activities

Assist staff with organizing travel and accommodation when needed

Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms

Manage office communication via emails, teams chats and in person

Ensure office is clean, tidy and in good order, including lobby and badging area

Assist employees onboarding administrative tasks

Work and collaborate with other Program Support Specialists, Logistics, IT and Procurement teams

Work and collaborate with management, engineering and other teams to ensure timely and accurate procurement, shipment and receiving of equipment and materials

Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation and monitoring of project deliverables and contractual documentation, preparation and monitoring and project reporting

Prepare, track, and file documentation for employee permits, security, certification, access, and travel requests

Assist with special projects and administrative tasks as needed

Qualification

Organizational skillsWritten communicationOral communicationComputer skillsMultitaskingTeam collaborationDecision makingAttention to detail

Required

High School Diploma with 6+ years of experience or

4+ with an Associates degree or

0+ years of experience with a Bachelors degree

Strong decisionmaking and organizational skills

Accuracy and attention to detail

Ability to work independently and in a team and resolve practical problems

Excellent written and oral communication skills

Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing

Must have strong multitasking skills

Must have strong computer skills in word processing, spreadsheets, interaction with customer portals

Exposure to computer screens for an extended period of time

Sitting for extended periods of time

Reach by extending hands or arms in any direction

Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard

Listen to and understand information and ideas presented through spoken words and sentences

Communicate information and ideas in speaking so others will understand

Read and understand information and ideas presented in writing

Apply general rules to specific problems to produce answers that make sense

Identify and understand the speech of another person

Company

M.C. Dean, Inc.

Glassdoor3.6

M.C. Dean, Inc. offers comprehensive technological systems in Washington.

Founded in 1949

Vienna, Virginia, USA

5001-10000 employees

http://mcdean.com

H1B Sponsorship

M.C. Dean, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (32)

2024 (21)

2023 (23)

2022 (14)

2021 (18)

2020 (17)