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NEOGOV · 1 month ago

Lead Clerk - Land and Vitals

McKinney, TX

Full-time

Onsite

Senior Level

$55K/yr - $55K/yr

Collin County Government is seeking a Lead Clerk for the Vital Statistics department. This role involves supervising staff, ensuring compliance with statutory requirements, and managing daily operations of records management systems.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Supervising all assigned employees in land and vitals cashiering, public assistance, and the OCE plat system. If assigned to Plano, will supervise all employees assigned to the Plano location

Daily monitoring of staff workflow to ensure statutory compliance with all assigned areas, which may include recording real property records, approving and recording of plats, recording and issuance of birth records, death records and burial transit permits, marriage licenses, assumed names and abandonments, beer and wine applications, proper filing of trustee notices, and certified copies, as well as properly processing acknowledgement of paternity documents

Staff recruiting and training

Performing research and creating and maintaining spreadsheets for statistical analysis

Writing procedures and the daily administration of the electronic registrar database

Managing time sheets by conducting daily audits

Writing annual goals and objectives, performing employee evaluations, and taking action on any disciplinary issues

Reporting computer issues by entering IT service tickets

Ordering and maintaining supply inventory

Opening and closing the office for the day and processing mail

Maintain clear and open communication with senior staff at all times

Will perform all other duties as assigned

Qualification

Records management systemsDatabase administrationMicrosoft Office 2016Local Registrar CertificationBirth Registrar CertificationAOP CertificationWritten communicationVerbal communicationAttention to detail