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Inside Higher Ed · 3 weeks ago

Administrative Assistant-K Floater

Poughkeepsie, NY

Full-time

Onsite

Entry Level

$18.51/hr - $18.51/hr

2+ years exp

Inside Higher Ed is seeking an Administrative Assistant (Floater) to support the Dean of Faculty office and various academic departments at Vassar College. The role involves providing administrative assistance, managing reception duties, organizing events, supervising student employees, and maintaining filing systems.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars

Support reception or front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies

Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors

Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies

Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals

Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks

Responsible for data entry, electronic file maintenance, and running standard reports

Qualification

Google SuiteMicrosoft WordAdministrative supportCommunication skillsDiversity interactionSocial interactionTechnical systems learningData entryEvent organizationFile maintenanceReport runningSupervisionCustomer relationship managementFinance systemsPayroll systemsStudent information systems

Required

A minimum of two years of administrative support experience or other work experience

Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems

Strong written and verbal communication skills

Ability to interact effectively with a diverse community

Ability to sit or stand for extended periods of time

Ability to interact socially with others

Preferred

Four years of administrative support experience

Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems