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Union for Reform Judaism · 1 month ago

Family Engagement & Registration Coordinator, URJ Camp Kalsman

Washington, United States

Part-time

Hybrid

New Grad, Entry Level

$27/hr - $30/hr

The Union for Reform Judaism (URJ) Camp Kalsman seeks an organized, detail-oriented, and customer-focused Family Engagement & Registration Coordinator to support the camp’s operational success and growth. This part-time role serves as a primary point of contact for parents and guardians, guiding them through registration, forms, travel, scholarships, and related needs.

Non Profit

Responsibilities

Serve as the primary contact for families regarding registration, travel, camper forms, scholarships, and program protection insurance

Guide families through the registration process with warmth, clarity, and attention to detail

Manage the camp registration system (CampMinder), including data entry, enrollment, and reporting in alignment with organizational standards

Monitor enrollment capacity, manage waitlists, collect camper forms, and coordinate related communications

Create and maintain prospective family records in Salesforce

Generate and distribute post-session and end-of-summer reports

Develop and manage efficient systems for tracking staff forms, pre-camp trainings, and salaries

Serve as the liaison with URJ HR/Payroll to ensure accurate and timely summer payroll processing

Set up required staff forms and processes in CampMinder

Issue volunteer agreements and required paperwork for summer faculty, visitors, and spouses

Track completion of all required forms and pre-camp trainings

Coordinate with parents to ensure timely submission of transportation information

Maintain and update spreadsheets tracking late arrivals, interim travel, and early departures

Assist with supervision and task assignment for summer office staff; the ability to spend the summer onsite or spend periods of time at camp in the summer is preferred

Manage CampMinder access for full-time staff and seasonal medical and communications teams

Qualification

CampMinderSalesforceOrganizational SkillsHR ProcessesCustomer ServiceTechnology SavvyPassion for Jewish CampingCommunication SkillsDetail-OrientedCollaborative