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Q Center · 1 month ago

Director of Finance - Hotel

St Charles, IL

Full-time

Onsite

Director/Executive

$130K/yr - $130K/yr

6+ years exp

Q Center is more than a conference center - it’s an experience! They are seeking a Director of Finance who will be the strategic leader responsible for all financial aspects of the organization, ensuring efficiency and effectiveness in financial operations. This role involves overseeing budgeting, forecasting, financial reporting, and compliance while partnering with department heads to drive financial performance.

Hospitality

Responsibilities

Establish quantitative and qualitative metrics, guidelines, and standards by which the company’s efficiency and effectiveness can be evaluated and identify opportunities for improvement

Review, analyze, and evaluate business procedures

Identify, recommend, and implement new processes, technologies, and systems to improve and streamline organizational processes and use of resources and materials

Ensure that departmental decisions and project plans such as those for staffing, development, organization, material efficiency, hardware acquisitions, and facilities are in line with Q Center’s business plan and vision

Establish and maintain relationships with third parties/vendors, overseeing and managing all (departmental) vendor contracts

Interview candidates for open department management positions and follow standards for hiring approvals

Organize and oversee the work and schedules of departmental managers and/or supervisors

Improve associate and guest and satisfaction through policy and procedural changes

Lead coordination and integration of efforts among departments to produce smoother workflow and more cost-effective business processes

Oversee all financial operations including financial reporting, payroll, cash flow and audits

Lead monthly and annual financial statement closings, ensuring accuracy and timeliness

Develop and manage property-wide budgets, forecasts

Analyze financial data to identify trends, variances, and opportunities for improvement

Collaborate with department leaders to align financial goals with operational objectives

Provide critiques and strategic recommendations to department head

Drive profitability through cost control, revenue optimization, and process improvements

Monitor business performance and implement corrective actions as needed

Ensure compliance with applicable regulatory requirements, licenses, contracts, insurance and tax obligations

Maintain and audit internal financial controls including inventory, purchasing, payroll, asset management and certificate of insurance

Manage department vendor relationships and oversee contract negotiations

Conduct department management performance reviews in accordance with Q Center standards

Motivate, coach and counsel all department management according to Q Center Policy

Foster a culture of accountability, collaboration, and continuous improvement

Support cross-departmental initiatives to streamline workflows and enhance efficiency

Lead financial input on operational projects, systems upgrades, and strategic initiatives

Leverage strong functional leadership and communication skills to influence and encourage the executive leadership team to develop and meet Q Center’s goals while supplying expertise and guidance on operational projects and systems

Develop and maintain complete knowledge of and comply with all departmental policies/service procedures and Standard Operating Procedures

Communicate and explain new directives, policies, or procedures to managers; for major changes, meets with entire staff to explain changes, answer questions, and maintain morale

Effectively manage and communicate cash flow related issues, including the accurate and timely preparation of cash flow statements, management of deposits and receivables, accounts payables, payroll funding, cash balances, control mechanisms and timely deposits of all funds

Monitor the capital planning process by assisting management with the calculation of return on capital improvements, gathering support and monitoring the bid process, and ensuring proper upkeep of the property by evaluating scope of work and specifications

Ensure compliance on all regulatory licenses and permits, leases, contracts, legal agreements, and the proper execution of all operational taxes; provide assistance to management in enforcing compliance on all these items

Formally present financial results regularly to executive leadership, management personnel, and ownership

Ensure that all balance sheet accounts, including bank reconciliations, are reconciled monthly

Establish and continually audit all internal financial controls including purchasing, cash handling, disbursements, inventories, assets and payroll

Co-lead the annual renewal process for Property, Casualty & Finpro insurance lines and the associated creation of Certificates of Insurance (COIs) issued by Q Center

Direct the preparation of all financial reports in accordance with Q Center’s requirements meeting various deadlines by preparing A/R and A/P aging reports, Payroll reports, and Revenue reports on a weekly basis; direct the preparation of financial statements, forecasts, key statistics reports and cash flows on a monthly basis; and direct the preparation of capital and operating budgets, 5-year operating plan and 5-year capital plan on an annual basis

Monitor compliance with required reporting deadlines for Finance and all department heads and follow up as necessary

Perform other related duties as assigned

Qualification

Financial leadershipBudget developmentFinancial reportingRegulatory complianceFinancial systems proficiencyProfitability analysisAnalytical skillsCommunication skillsLeadership skillsCollaboration skills

Required

Bachelor's degree in Finance, Accounting, or related field

Minimum 6 years of progressive financial leadership in a full-service hotel, resort, or comparable facility

Proficiency in financial systems and reporting tools

Deep understanding of federal, state, and local financial regulations, including payroll withholdings, sales & use and hotel taxes

Proven success in budget development, forecasting, and achieving financial targets

Long hours sometimes required

Sedentary work, exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects

Establish quantitative and qualitative metrics, guidelines, and standards by which the company's efficiency and effectiveness can be evaluated and identify opportunities for improvement