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YMCA of Metropolitan Los Angeles · 1 month ago

Head Start Data Entry Associate

Maywood, CA, USA

Full-time

Onsite

Entry Level

$20/hr - $22/hr

2+ years exp

YMCA of Metropolitan Los Angeles is seeking a Head Start Data Entry Associate to aid in the administration of Head Start/CSPP/CACFP Grants. The role involves managing and reporting child/family data, ensuring compliance with regulations, and providing clerical support.

AssociationEducation

Responsibilities

Provide support to SVP of Operations, ED of Early Education in management of administrative, clerical and department duties

Responsible for the annual setup and configuration of all data bases

Enter and maintain confidential child, family, and team member data into specific databases, including ChildPlus, ActiveNet

Generate data reports in the child tracking system as requested

Assist in gathering data required to prepare monthly, quarterly, and annual reports for grant compliance and program monitoring, including Program Information Reports

Organize and maintain physical and digital filing systems for service documentation, ensuring accuracy, completeness, and confidentiality

Assist in internal and external data audits, identify and report areas of non-compliance or weakness, and help implement corrective measures to meet Head Start Performance Standards

Review CACFP monthly documents for accuracy

Assist in providing training and technical assistance to program team members

Assist with the recruitment of eligible children for the Head Start and Early Head Start programs

Assist with Enrollment, Eligibility, Recruitment, Selection, and Attendance (ERSEA) record-keeping

Coordinate with key departments across the association to gather information and communicate reporting deadlines and requirements

Enter applications and maintain waiting list files within a consistent and accurate filing system

Maintain inventories of program resources

Create documents, program materials, and other program related documents

Attend staff meetings and trainings as required

Uphold YMCA policies for safety, supervision, mandated reporting and risk management

Demonstrate the Six Pillars of Character (Trustworthiness, Citizenship, Respect, Responsibility, Caring, and Fairness) as well as the YMCA Core Values of caring, respect, honesty and responsibility in all dealings with members, guests, volunteers and fellow staff

Demonstrate competencies in and willingness to develop in the Cause Driven Leadership areas of mission advancement, collaboration, operational effectiveness and personal growth

All other duties as assigned by your supervisor

Qualification

Data entryChildPlusMicrosoft OfficeRecords managementBilingual (English/Spanish)Communication skillsTechnical assistanceCompliance knowledgeAttention to detailTeam collaboration

Required

AA in Early Education, Social Services, computer sciences, or other related field

Strong oral and written communication skills

Proficiency in Microsoft Office Programs

Data entry and word processing skills

2 years' experience working with the Head Start/CSPP/CACFP grants

Current approved EMSA Adult, Infant and Child CPR, First Aid, & AED Certification (8 hours)

Completion of child abuse prevention training prior to first day in program

Completed compliance courses, as assigned

Ability to pass fingerprint clearances

Current TB test clearance (must be submitted every two years)

Cleared physical exam

Current Influenza (limited exceptions), pertussis, and measles vaccinations

Physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodation

Extended sitting, frequent computer use (hands/fingers/wrists), light lifting (under 20 lbs), occasional walking/standing/reaching/bending for files or supplies, and clear speaking/hearing for communication

Fine motor skills for typing and operating equipment, plus stamina for stationary work

Ability to see details at close range for reading and computer work