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City of New York · 1 month ago

VENDOR PAYMENT SUPPORT ANALYST

New York, NY

Full-time

Onsite

New Grad, Entry Level

0+ years exp

City of New York is dedicated to fighting poverty and addressing homelessness in New York City. They are seeking a Vendor Payment Support Analyst to serve as a liaison between various program areas and support the payment team with contract tracking and compliance monitoring.

GovernmentLegalPublic Relations

Responsibilities

Serve as a liaison between DSS/HRA/DHS program areas, the ACCO Office, the Vendor Payment Unit, and senior management to resolve contract and encumbrance-related issues

Support the payment team with contract tracking, compliance monitoring, and reporting

Perform data entry and reporting tasks related to encumbrance and contract management

Ensure adherence to organizational procurement, purchase order, and contract policies and procedures

Communicate professionally and effectively with the Vendor Payment team and other internal stakeholders

Process & review payments submitted through PASSPort or FMS

Maintain a daily log of work processed within the Accounts Payable Unit

Create vendor payment vouchers using City systems, including FMS, PASSPort, PayTrace within established timelines

Assist with special projects as assigned

Qualification

Procurement experienceContract negotiationData entryCompliance monitoringCommunication skills

Required

A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management

An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in '1' above

A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in '1' above

A combination of education and/or experience equivalent to '1', '2', or '3' above. College education may be substituted for professional experience under '2' or '3' above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in '1' above

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in '1' above

To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in '1' above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III