City of New York · 1 month ago
Analyst, Procurement Operations
New York, NY
Full-time
Onsite
Entry Level
$55K/yr - $58K/yr
2+ years expCity of New York is seeking an Analyst for the Mayor's Office of Contract Services, which manages procurement citywide. The Analyst will support procurement processes, assist with compliance and advisory services, and engage with various stakeholders to enhance operational efficiency.
GovernmentLegalPublic Relations
Responsibilities
Review and assess complex and diverse procurement submissions of assigned City agencies, including but not limited to, pre-solicitation reviews, contract awards, and budget configurations; making appropriate recommendations for approval and/or follow-up actions to the Associate, Assistant and Deputy Directors
Evaluate and assess procurement documents for compliance with the City Charter, Procurement Policy Board rules, Comptroller’s Directives and Mayor’s Office of Contracts policies and procedures
Assist with solicitation development, including protocol development; solicitation document drafting, copyediting, and system configuration; and pre- and post-solicitation review
As part of procurement planning assist with financial tasks including budget configurations and invoice review configurations
Support the design and implementation of system releases for the Procurement and Sourcing Solutions Portal (PASSPort) application
Work with the technical team and systems integrator to continuously improve the PASSPort and HHS Accelerator applications through engagement and feedback understanding the needs of end users, system testing and prioritization of enhancements
Support business process reengineering and technology development to improve the procurement process
Act as a liaison and provide customer assistance, guidance, and support in timeliness of procurement actions to the key Agency procurement staff
Collect and analyze feedback, emphasizing the behavioral experience of stakeholders
Facilitate change management, technical troubleshooting and system guidance of the PASSPort system to the City Agencies
Assist in the development of tools and resources, including guides, job aids, standard and customized templates, with aim towards citywide replication
Ongoing professional development to strengthen skills and increase knowledge in relevant areas of procurement, technology, government operations, public policy and people and change management
Understand issues affecting relevant stakeholder groups, including but not limited to covered city agencies, Minority and Women-owned Business Enterprises (M/WBEs), nonprofits, etc
Participate in cross-division and cross-agency projects, including vendor and procurement management activities and support
Perform special projects and reports as assigned
Qualification
Required
Graduation from an accredited college with a baccalaureate degree
Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities
A four year high school diploma or its educational equivalent plus four years of experience as described in '2' above
A satisfactory equivalent combination of education and experience
Preferred
Demonstrate competency and/or history of consistent quality performance in the following areas of responsibility:
Meet deadlines and work independently while paying close attention to details
Establish relationships quickly and maximize positive team dynamics
Succinctly and effectively communicate verbally and in writing
Distill complex material, present information and make actionable recommendations
Accurately and consistently document data on stakeholder experience and escalate critical issues
Analyze data and summarize research to support ongoing improvement in operations and service
Educate stakeholders about various procurement and government operations topics and tools
Engage and support stakeholders through all phases of procurement and change
Company
City of New York
City of New York, often called as New York City, is the most populous city in United States.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carl G Esposito
Chief Information Security Officer
Dawn Miller
Senior Advisor to the Chief Climate Officer
Recent News
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