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NYC Department of Social Services · 1 month ago

VENDOR PAYMENT SUPPORT ANALYST

Manhattan, NY

Full-time

Onsite

New Grad, Entry Level

0+ years exp

The NYC Department of Social Services is dedicated to fighting poverty and addressing homelessness in New York City. They are seeking a Vendor Payment Support Analyst to manage vendor payments, ensure compliance with procurement policies, and serve as a liaison among various program areas.

ConsultingGovernmentNon ProfitSocial

Responsibilities

Serve as a liaison between DSS/HRA/DHS program areas, the ACCO Office, the Vendor Payment Unit, and senior management to resolve contract and encumbrance-related issues

Support the payment team with contract tracking, compliance monitoring, and reporting

Perform data entry and reporting tasks related to encumbrance and contract management

Ensure adherence to organizational procurement, purchase order, and contract policies and procedures

Communicate professionally and effectively with the Vendor Payment team and other internal stakeholders

Process & review payments submitted through PASSPort or FMS

Maintain a daily log of work processed within the Accounts Payable Unit

Create vendor payment vouchers using City systems, including FMS, PASSPort, PayTrace within established timelines

Assist with special projects as assigned

Qualification

Financial Management System (FMS)PASSPort SystemContract negotiationData entryMicrosoft WordMicrosoft ExcelMicrosoft OutlookAnalytical skillsCommunication skillsOrganizational skills

Required

Applicants must be permanent in the Procurement Analyst civil service title

Be permanent in a comparable title eligible for 6.1.9 title change

Be immediately reachable on exam no. 1194

A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management

An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in '1' above

A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full-time professional experience as described in '1' above

A combination of education and/or experience equivalent to '1', '2', or '3' above

All candidates must have at least a four-year high school diploma or its educational equivalent and 6 months of the experience described in '1' above

Preferred

Strong working knowledge of Financial Management System (FMS)

Strong working knowledge of PASSPort System

Strong working knowledge of Microsoft Word, Excel, and Outlook

Excellent communication skills

Excellent organizational skills

Excellent analytical skills

Ability to work independently and collaboratively in a deadline-driven environment

Benefits

Public Service Loan Forgiveness

Company

NYC Department of Social Services

The Department of Social Services (DSS) is comprised of the administrative units of the NYC Human Resources Administration (HRA) and the Department of Homeless Services (DHS).

Founded in 1966

New York, New York, USA

10001+ employees