The University of Texas at Austin · 1 month ago
Administrative Program Coordinator
Austin, TX
Full-time
Onsite
Mid Level
$46K/yr - $46K/yr
3+ years expThe University of Texas at Austin is a leading educational institution, and they are seeking an Administrative Program Coordinator to support various programs within the healthcare system. This role involves administrative support, project management, and coordination of activities, ensuring smooth operations and collaboration among clinical staff, administrative personnel, and external stakeholders.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Manages and coordinates program activities and timelines
Oversees the preparation and dissemination of program-related documents
Facilitates communication between departments and external stakeholders
Participates in assigned projects with a focus on communication and coordination with research sponsors, community partners, and internal teams
Provides high-level administrative support to the leadership team
Provides administrative support for clinical research programs, including scheduling, calendar management, and coordination of related tasks
Supports research operations through inventory oversight, clerical duties, and general administrative and financial processing assistance to ensure smooth program execution
Prepares and processes expense reports and invoices
Assists in planning, organizing, and managing projects
Monitors project progress and ensures timely completion
Coordinates cross-departmental collaboration for project success
Plans and organizes events, meetings, and conferences
Manages logistics, including venue booking and catering arrangements
Ensures events run smoothly and meet organizational objectives
Ensures compliance with company policies and legal regulations
Prepares and submits regular reports on program activities and outcomes
Maintains accurate records and documentation
Collaborates with the department finance team to support sponsor reporting and manages procurement and payment processing related to clinical trials
Oversees daily lab operations, including equipment maintenance, supply ordering, vendor coordination, and compliance with institutional safety protocols
Tracks mandatory training for research personnel
Conduct research and manage data
Provide insights based on analysis
Assist in onboarding and training new staff
Develop training materials
Manage office supplies and equipment
Ensure proper maintenance
Adheres to internal controls and reporting structure
Performs related duties as required
Qualification
Required
Requires a Bachelor's Degree in Business Administration, Healthcare Management, or a related field with at least 3 year(s) of experience in administrative or program coordination experience
Relevant education and experience may be substituted as appropriate
Preferred
Master's Degree in Business Administration, Healthcare Management, or a related field with at least 5 year(s) of experience in preferably in healthcare
Prior experience in subject recruitment and retention, human subjects research compliance, and research data management
Demonstrated proficiency in project management, including the ability to effectively plan, organize, and prioritize tasks to meet deadlines and achieve program goals
Certified Administrative Professional (CAP)
Project Management Professional (PMP)
Benefits
Teacher Retirement System of Texas (TRS)
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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