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The University of Texas at Austin · 1 month ago

Administrative Associate, Office of Sponsored Projects

Austin, TX

Full-time

Onsite

Entry Level

1+ years exp

The University of Texas at Austin is seeking an Administrative Associate for the Office of Sponsored Projects. This role involves providing billing and financial reporting support to the billing staff and the OSP leadership team, assisting with grant processes, and maintaining effective communication with stakeholders.

Corporate TrainingEducationHigher EducationUniversities

No H1B

Responsibilities

Assists with the billing and reporting processes for federal, state, and private grants. Gathers backup documentation. Supports billing staff by submitting completed invoices to the sponsors per contracted terms. Collaborates with the billers to outline billing terms and financial deliverable tracking

Provides support to the OSP leadership with sponsor portal maintenance and invoice submission. Follows up on submission confirmations and address any errors or issues under the guidance of the billers

Supports special projects and data cleanup as advised by the OSP leadership. Collaborates with the team to meet project deadlines and objectives

Communicates effectively with principal investigators and departments to assist with the completion of patent reporting

Learns professional communication practices for interacting with internal and external customers. Helps maintain positive and respectful working relationships with stakeholders

Qualification

Administrative experienceCustomer service skillsOrganizational skillsProblem solvingCommunication skillsDeadline managementSoftware applicationsElectronic file maintenanceResearch Management SystemGrants managementAccounting experienceTeamwork

Required

Bachelor's degree and one year of administrative experience or high school diploma/GED plus five years of administrative experience

Must be able to work independently and/or in a team environment

Must be able to work well managing deadlines on a daily basis

Experience utilizing various software applications, online information resources, and maintaining electronic files

Excellent customer service skills, organizational skills, and ability to problem solve

Demonstrated ability to communicate effectively to a large population in both oral and written form

Must be authorized to work in the United States on a full-time basis for any employer

Preferred

Experience working in a sponsored projects office and experience working directly with administrative support tasks related to grants or contracts management

Experience in governmental or commercial accounting and budgets

Experience with a Research Management System (RMS)

Familiar with UT Austin's policies and procedures

Successful customer service background

Exceptional problem solving, organizational, written and verbal communication skills