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NYC Department of Social Services · 1 month ago

DEPUTY DIRECTOR OF SIF/INTERNAL CAPITAL PAYMENTS/EMPLOYEE EXPENSES

Manhattan, NY

Full-time

Onsite

Lead/Staff, Director/Executive

4+ years exp

The NYC Department of Social Services is dedicated to fighting poverty and addressing homelessness in New York City. They are seeking a Deputy Director to oversee operational, fiscal, compliance, and reporting functions within the SIF, ICP, and Employee Expense Units, supporting the Director in ensuring effective management and execution of financial operations.

ConsultingGovernmentNon ProfitSocial

No H1B

Responsibilities

Assist in overseeing and managing the day-to-day operations of the DSS/HRA and DHS portfolios for the SIF, ICP, and EE Units, ensuring continuity of services, timely processing of transactions, and adherence to established procedures

Support the implementation of the Executive Director’s directives by helping develop operational strategies, streamline workflows, establish benchmarks, clarify instructions, monitor resource allocation, and resolve routine issues to help achieve unit and agency goals

Assist in managing agency-controlled checking accounts, including ensuring accurate administration of small purchases, petty cash transactions, and related reconciliation activities

Support the processing of Miscellaneous Employee and client-related non-SIF expenses, ensuring that transactions are properly documented and accounted for within the Miscellaneous Expense Account (MEA) and Internal Fund Account (IFA)

Assist in maintaining the inventory and distribution of Metrocards for over 66 Job Centers and multiple DHS programs, and support the accurate issuance of emergency checks and Medicaid cards as needed

Help review expenditure documentation and replenish bank accounts, including assisting with the preparation of quarterly expenditure and replenishment reports

Support the Director in ensuring accuracy of payments for authorized HRA and DHS capital projects totaling more than $35 million annually, including reviewing supporting documentation and validating compliance with funding requirements

Assist in managing the review and approval process for employee reimbursements, including travel, transportation, mileage, tolls, parking, and other work-related expenses

Support enhancements and operational oversight of program applications, including the Employee Expense System and the electronic SIF/Non-SIF systems (ESIFS and NSIFS), ensuring the systems meet business needs and internal control standards

Assist in preparing operational reports for upper management, including activity summaries, performance dashboards, trend analysis, and other reports used for managerial

Qualification

Financial analysisBudget administrationOperational reportingExcel proficiencyPayment workflowsLeadership experienceProcess improvementCommunicationOrganizational skills

Required

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above

A baccalaureate degree from an accredited college and four years of professional experience in the areas described in '1' above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in '1' above

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE

Preferred

Strong analytical skills and ability to interpret complex financial data

Experience preparing operational and performance reports for management

Knowledge of government payment workflows, including FMS and invoice processing procedures

Proficiency in Excel, Power BI, Tableau, or other reporting tools

Excellent communication skills, both verbal and written

Demonstrated leadership and staff development experience

Strong organizational skills with the ability to prioritize tasks in a manual, detail-heavy environment

Background in internal controls, fiscal operations, or process improvement (Lean/Six Sigma a plus)

Benefits

Public Service Loan Forgiveness

Company

NYC Department of Social Services

The Department of Social Services (DSS) is comprised of the administrative units of the NYC Human Resources Administration (HRA) and the Department of Homeless Services (DHS).

Founded in 1966

New York, New York, USA

10001+ employees