Apply on Employer Site

Inside Higher Ed · 4 weeks ago

Executive Assistant to the Dean- McDonough School of Business

Washington, DC

Full-time

Hybrid

Mid, Senior Level

$48K/yr - $88K/yr

5+ years exp

Georgetown University is a prestigious institution located in the heart of Washington, D.C., and they are seeking an Executive Assistant to the Dean of the McDonough School of Business. This role provides comprehensive administrative support, ensuring efficient operations while managing the Dean's calendar, coordinating travel, and facilitating communications with various stakeholders.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Manage the Dean's calendar with attention to strategic priorities, preparation needs, and logistical transitions

Coordinate domestic and international travel arrangements, including complex multi-leg itineraries and accommodations

Provide thorough briefing documents and build presentation decks

Prepare materials and conference room for meetings, facilitate written communication, and manage special projects

Monitor the office email account and draft school-wide communications

Serve as the primary point of contact for the Dean's Office and ensure a welcoming, professional, and efficient environment

Qualification

Executive support experienceMicrosoft Office SuiteWritten communication skillsGoogle WorkspaceOrganizational skillsDiscretionFlexibility under pressureIntegrityAttention to detailTime managementInterpersonal skills

Required

Bachelor's Degree and at least 5 years of experience in executive support or administrative management (or equivalent combination of education and work experience)

Enjoys and thrives in a fast-paced, high-stakes environment; demonstrates flexibility and composure under pressure, with the ability to manage shifting priorities, time-sensitive requests, and crises

Operates beyond traditional administrative support-serving as a strategic partner, time gatekeeper, and trusted advisor to the Dean

Anticipatory thinker with a proactive mindset and the ability to identify needs and prevent problems before they arise

Trustworthy and able to manage sensitive and confidential information with discretion and integrity

Professional and skilled at communicating effectively with various internal and external stakeholders, including VIP guests, donors, faculty, staff, students, and university leadership

Demonstrated strong written and verbal communication skills with polished execution in emails, calendar invitations, travel logistics, meeting briefings, and other materials

Displays sound judgment and knows when to escalate issues and when to manage independently

Exceptionally organized, detail-oriented, and able to manage multiple tasks while meeting deadlines

High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and database or scheduling tools

Must be able to operate in flexible working conditions that include occasional extended hours for events or critical deadlines