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Shambaugh & Son, L.P. · 1 day ago

Administrative Assistant

Austin, TX

Full-time

Onsite

New Grad, Entry Level

Shambaugh & Son, L.P. is a nationally recognized fire protection company specializing in engineering, fabrication, and installation of fire sprinkler systems and alarms. They are seeking an Administrative Assistant responsible for a variety of customer service and administrative duties.

Construction

Responsibilities

Welcomes visitors by greeting them, in person or on the telephone

Receive customer requests in a professional manner by answering or referring inquiries

Provide information to callers or take and relay messages, as needed

Greet persons entering organization and direct to correct destination

Deal with queries from the public and customers

Provide general administrative and clerical support

Receive and sort mail and deliveries

Maintain appointment schedule as requested

Maintain confidentiality of customer and employer information

Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports

Other duties assigned

Qualification

Microsoft OfficeDispatching experienceScheduling experienceAS400Professional communicationMulti-taskingOrganizational skillsSelf-motivatedWork ethic

Required

Proficiency in computer usage and above basic Microsoft Office & Windows skills

Proven experience in multi-tasking and doing several tasks at once – incoming calls, scheduling, internal personnel, emails, tracking down information, etc

Must be organized, self-motivated and a strong work ethic

Professional verbal and written communication

Regular and reliable attendance, including the ability to work extended hours and weekends as required