The University of Texas at Austin · 3 weeks ago
Administrative Associate, Texas Engineering Executive Education
Austin, TX
Part-time
Onsite
Entry, Mid Level
$23/hr - $23/hr
1+ years expThe University of Texas at Austin is a top-10 engineering school and a leader in technology innovation and engineering education. They are seeking a detail-oriented and customer-focused Part-Time Administrative Associate to support the daily operations of Texas Engineering Executive Education, assisting the Executive Director and staff with various administrative and operational tasks.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Maintain and monitor inventory of office supplies, ensuring availability of essential materials for daily operations. Initiate and track purchases, adhering to Business Office protocols including account reconciliation, vendor selection from approved lists, and documentation for audit compliance. Collaborate with the department’s financial contact to ensure purchases align with budgetary guidelines and UT’s procurement policies
Serve as the primary liaison for facilities-related requests, including space maintenance, furniture moves, and custodial services, by submitting and tracking Facilities Services Work Requests
Manage departmental vehicle reservations and maintenance schedules in accordance with UT Fleet Services guidelines, including mileage logs and fuel card reconciliation
Provide direct administrative support to the Executive Director, including calendar management, meeting preparation, and travel coordination via Concur. Assist with operational logistics across the unit and maintaining shared documentation repositories (e.g., UT Box, SharePoint)
Actively participate in hosted events, workshops, and special projects, providing on-site support for registration, room setup, catering coordination
Assist in updating operational manuals and handbooks. Contribute to special projects such as process improvement efforts, accreditation documentation, internal and external performance reports, ensuring timely execution and alignment with institutional goals
Qualification
Required
High school diploma or GED and at least five years of event coordination, Administrative Assistant level responsibilities; or
Bachelor's degree and one year of administrative experience
Strong organizational and multitasking skills
Ability to work independently and prioritize tasks effectively
Proven track record of strong customer service skills
Professional demeanor with excellent communication and interpersonal skills
Experience with office equipment and recordkeeping
Preferred
Experience in a university or educational setting
Proficiency in Microsoft Office Suite
Familiarity with the oil and gas industry
Background in business operations such as budgeting and accounts receivable/payable
Benefits
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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