The University of Texas at Austin · 1 month ago
Senior Administrative Program Coordinator
Austin, TX
Full-time
Hybrid
Mid, Senior Level
$60K/yr - $60K/yr
5+ years expThe University of Texas at Austin is seeking a Senior Administrative Program Coordinator to support Dana Center teams in facilitating seamless transitions in the K–16 education system. The role involves planning and coordinating logistical details for various events and managing communications among staff and external stakeholders.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Plan and coordinate all logistical details for events, including in-person and virtual meetings, webinars, conferences, and special events using the Smartsheet online platform
Participate in cross-functional projects. Support the development of resources. Manage organizational calendars, capture project milestones, track invoices, submit purchase orders requests for processing, review vendor contracts, and other tools related to project management
Facilitate communication among Dana Center staff, external service providers and consumers of services, resolving or redirecting issues in a timely fashion, assessing, researching, and prioritizing internal and external correspondence, and drafting responses or responding directly as appropriate
Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility in order to enhance professional relationships, job satisfaction, and organizational effectiveness. Support the needs of the Center
Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility in order to enhance professional relationships, job satisfaction, and organizational effectiveness
Qualification
Required
Bachelor's degree and minimum five years of experience in project coordination or administration
Proven ability to plan, prioritize, and manage multiple tasks efficiently in a fast-paced environment
Exceptional attention to detail, sound judgment, and strong problem-solving capabilities
Strong interpersonal skills with the ability to collaborate across teams and engage internal and external stakeholders
Skilled in proofreading and editing, with a focus on maintaining consistency in format and style
Experience coordinating events and utilizing web-conferencing platforms
Flexible and adaptable to evolving priorities and working styles
Preferred
Proficient in Smartsheets, Canvas, Qualtrics, and Zoom for project coordination, data collection, and virtual collaboration
Skilled in advanced MS PowerPoint features, including animations, transitions, and custom formatting for impactful presentations
Experienced in building dynamic Excel templates using formulas, data validation, and sorting/filtering tools to streamline data analysis
Adapt at navigating and integrating multiple digital platforms to support efficient workflow and communication across teams
Bilingual in English and Spanish
Benefits
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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