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Diageo · 2 hours ago

Executive Assistant to NAM President, Beer & Pre-Mix

New York, NY

Full-time

Onsite

Mid, Senior Level

$72K/yr - $119K/yr

Diageo is the world’s leading premium drinks company, known for its iconic brands. The Executive Assistant to the NAM President, Beer & Pre-Mix will provide high-level administrative support, manage calendars, and facilitate communication among the leadership team.

Consumer GoodsFood and BeverageManufacturingWine And Spirits

Responsibilities

Ability to exercise considerable judgment and initiative in determining the appropriate approach or action in non-routine situations

Responsible for administrative support and calendar management for North America Diageo Beer Company President (DBP) and DBP leadership

Responsible for summarizing the content of incoming materials, specially gathered information, or meetings to assist executives; coordinating new information with background office sources and highlighting important points or conflicts

Ability to handle confidential details and perform administrative functions based on an understanding of company policy and the executive’s views and philosophy, are expected at this level of executive assistant

Responsible for scheduling appointments, arranging corporate travel, and maintaining all travel and entertainment records in compliance with regulatory policies

Ability to answer telephone calls professionally, provide information to callers or route calls to the appropriate official, and place outgoing calls

Responsible for preparing reports, summaries, or responses to inquiries by selecting relevant information from a variety of sources

Ability to anticipate and prepare materials needed by executives for conferences, correspondence, appointments, meetings, and telephone calls

Responsible for composing correspondence that requires knowledge of the executive’s views, philosophy, and some technical understanding; may sign on behalf of the executive when technical or policy content has been authorized

Attending Leadership meetings and critical meetings as needed, and responsible for organizing regular team meetings, team building activities, and overall meeting logistics as well as managing relationships between DBP and agencies involved in the planning process

Responsible for acting as a bridge for effective communication within all internal departments and external stakeholders

Maintaining contact with visiting guests and entering them in 3WTC security guest list

Develop strong partnerships with administrative, executives and overall DBP staff in the US and abroad to obtain and communicate information on executive domestic and international travel dates and agenda planning

Qualification

Executive support experienceMS Office proficiencyProject managementConfidential communicationOrganizational skillsInterpersonal skillsAttention to detailWritten communicationVerbal communication