Newmark · 22 hours ago
Assistant, Property
Rutherford, NJ
Full-time
Onsite
Mid, Senior Level, Lead/Staff
$40K/yr - $45K/yr
8+ years expNewmark is a company specializing in property management and real estate services, and they are seeking an Assistant to support Property Managers in administrative tasks. The role involves handling tenant service requests, compiling financial reports, and assisting with budget preparation and document administration.
AdviceCommercial Real EstateConsultingFinancial ServicesLeasingLogisticsProperty ManagementReal EstateReal Estate BrokerageRetail
Responsibilities
Ensure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all expenditures. Where lacking, assist in developing programs to support the business needs
Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents
Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required
Compile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc
Develop and maintain property filing & tracking systems for reports and documents identified above
Assist Property Managers in the annual budget preparation and development
Administer and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc
Administer vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system
Organization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc
Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenant rent and other tenant receivables
Oversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment
May perform other duties as assigned
Qualification
Required
Bachelor's Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background
Proficient in MS Word, MS Excel, E-Mail
Working knowledge of Internet and Internet Searching Techniques
Ability to work independently with minimal supervision
Flexibility to handle changing priorities and projects
Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner
Strong proofreading and editing skills
Strong business vocabulary, grammar, and effective communication skills
Discretion regarding personnel and industry-related matters
Excellent interpersonal skills
Attention to detail
Broker or salesman license as required for property management in the state/s where business is transacted
Minimum of 8 years' experience in property operations
Knowledge in all aspects of business including leasing and construction management
Must have been responsible for a portfolio of three or more projects with direct reports
Valid real estate license in States that require it
Benefits
Industry leading Parental Leave Policy (up to 16 weeks)
Generous healthcare
Bright Horizons back-up care program
Generous paid time off
Education reimbursement
Referral Program
Opportunities to network and connect.
Company
Newmark
Newmark is a commercial real estate company that offers real estate brokerage, leasing, and property management services.
5001-10000 employees
H1B Sponsorship
Newmark has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (2)
2022 (5)
2021 (2)
Funding
Current Stage
Public CompanyTotal Funding
$4.4BKey Investors
JP Morgan
2025-09-04Post Ipo Debt· $425M
2025-04-24Post Ipo Debt· $203.91M
2025-02-27Post Ipo Debt· $450M
Leadership Team
Barry Gosin
Chief Executive Officer
Christina Clark
Vice Chairman
Recent News
MarketScreener
2025-12-16
Company data provided by crunchbase