SSOE Group · 16 hours ago
Project Management Assistant
Phoenix, AZ
Full-time
Onsite
Entry, Mid Level
$55K/yr - $70K/yrSSOE Group is a leader in high-tech facility design and engineering services. They are seeking a skilled Project Management Assistant to facilitate effective communication and collaboration between teams, manage project documentation, and ensure project alignment through professional Mandarin interpretation and translation.
ArchitectureConstructionInterior DesignProject Management
Responsibilities
Collaborate with engineers, designers, and project managers to ensure seamless project execution. Serve as a primary point of contact for project-related inquiries and information dissemination
Provide professional verbal and written interpretation and translation between Mandarin and English to facilitate effective communication with stakeholders, clients, and team members, as required by the role
Coordinate and manage the exchange of information between the design team and the project management team to ensure alignment and effective collaboration
Facilitate project meetings, prepare agendas, and distribute meeting minutes. Assist in the creation and tracking of action items
Proactively identify and address project-related issues and bottlenecks, escalating critical issues to project managers for resolution
Maintain and manage comprehensive project documentation, including permits, technical drawings, specifications, submittals, and RFIs
Implement and manage a robust document control system, ensuring version control, accessibility, and compliance with industry standards and client requirements
Ensure compliance with document retention policies and procedures
Manage and archive project close-out documentation
Prepare, coordinate, and track permit applications for local, state, and federal agencies, including environmental permits, building permits, and occupancy permits. Assist in the preparation of permit packages and ensuring accuracy and completeness
Assist in the preparation of project status reports, highlighting key milestones, risks, and issues
Utilize advanced features of software tools such as Bluebeam Revu for markups, quantity takeoffs, and collaboration
Qualification
Required
Demonstrated experience in project coordination or project assistance within the AEC industry
Demonstrated professional proficiency in both Mandarin and English, with the ability to accurately and effectively translate and interpret written and spoken communications as required by the responsibilities of the role
Proven ability to manage complex project documentation and workflows
Demonstrated experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint)
Experience in PDF editing and markup software (Bluebeam Revu)
Excellent organizational, communication, and problem-solving skills
Ability to work effectively in a detail-oriented, deadline-driven environment
Preferred
Experience in project coordination or project assistance with a focus on high-tech or semiconductor projects is highly desired
Benefits
Health, dental, and vision insurance
Life insurance
401K retirement savings plan (with company matching)
Opportunities for professional development and training
Generous PTO & paid holidays
Company
SSOE Group
As an internationally ranked architecture and engineering firm, SSOE is known for delivering unparalleled client value that advances the AEC industry.
Founded in 1948
1001-5000 employees
H1B Sponsorship
SSOE Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2021 (3)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
$9.68M2023-10-26Series Unknown· $0.93M
2021-01-12Series Unknown· $3.25M
2013-01-08Series Unknown· $5.5M
Leadership Team
Vince DiPofi
Chief Executive Officer
Recent News
2024-04-09
Building Design + Construction
2024-02-11
Building Design + Construction
2024-01-27
Company data provided by crunchbase