Newmark · 1 day ago
Office Coordinator
Santa Clara, CA
Full-time
Onsite
Entry Level
2+ years expNewmark is a company seeking an Office Coordinator to manage reception duties and perform various administrative tasks. The role involves overseeing day-to-day office operations, greeting visitors, and coordinating with vendors to maintain office facilities.
AdviceCommercial Real EstateConsultingFinancial ServicesLeasingLogisticsProperty ManagementReal EstateReal Estate BrokerageRetail
Responsibilities
Responsible for the facilities day-to-day operations, such as distributing building access keys and back-up to security access cards, etc
Vendor Coordination of overseeing cleaning staff, maintenance vendors, building staff, etc
Responsible for the maintenance and alteration of office areas and equipment by scheduling vendors and reporting to building management, as well as layout, arrangement and housekeeping of office facilities
Greet clients and visitors and assist them as needed. Announce visitors to appropriate party
Answer incoming calls. Provide general information and direct callers to appropriate party or voicemail
Order and maintain office and breakroom/kitchen supplies. May assist with office equipment issues
Receive mail and packages and distribute to appropriate party
Maintain conference room schedule. Prepare conference rooms for meetings and events, which may include straightening of the room, and coordinating audiovisual services and catering orders
Order daily lunches
Provide support to administrative staff when needed
May perform other duties as assigned
Qualification
Required
High School diploma or General Education Degree (GED) required
Minimum two years of previous office experience required
Excellent customer service, phone etiquette and communication skills for incoming calls and visitors
Proficiency in Microsoft Office applications
Ability to prioritize and multi-task efficiently
Ability to work independently
Company
Newmark
Newmark is a commercial real estate company that offers real estate brokerage, leasing, and property management services.
5001-10000 employees
H1B Sponsorship
Newmark has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (2)
2022 (5)
2021 (2)
Funding
Current Stage
Public CompanyTotal Funding
$4.4BKey Investors
JP Morgan
2025-09-04Post Ipo Debt· $425M
2025-04-24Post Ipo Debt· $203.91M
2025-02-27Post Ipo Debt· $450M
Leadership Team
Barry Gosin
Chief Executive Officer
Christina Clark
Vice Chairman
Recent News
2026-01-15
Company data provided by crunchbase