University of Rochester · 1 month ago
URMC Advancement Program Assistant I
Rochester, New York Metropolitan Area
Full-time
Onsite
Entry Level
$18.65/hr - $26.11/hr
1+ years expThe University of Rochester is defined by a deep commitment to Meliora - Ever Better. The Advancement Program Assistant I will provide administrative support to gift officers, assist with event logistics, and manage donor information, ensuring a high standard of accuracy and confidentiality.
Health CareMedicalUniversities
Responsibilities
This position will provide direct administrative support for 2-3 gift officers, as assigned, within URMC Advancement
This position will utilize strong computer and Microsoft Office skills to generate reports and prepare materials for donor visits, meetings, and other presentations, as requested
This role will assist with calendaring, travel, and event logistics, expense reports, and other general office duties
This role requires the ability to properly handle confidential information in a professional manner
Must possess the ability to handle gift processing and related documents with a high degree of accuracy
Excellent organizational skills, strong written and verbal communication skills, and an ability to work with Excel and donor management databases are all required
Meets with gift officers weekly
Manages calendars as needed
Prepare reporting and other documents as needed
Compiles information for donor visits, mailings and meetings
Updates donor and alumni information in Salesforce ascend and/or OASIS
Assist with routine correspondence and add that information to constituent records
Arranges gift officer travel as needed
Processes expense reports in a timely manner
Assists with small events as needed, including but not limited to dinners, meetings, and/or tours
Creates and maintains lists of invitees as needed
Prepares nametags, agendas, printed materials
Arrange space and the appropriate tech requirements, catering, and reserves parking if needed
May need to attend some events off site and outside normal business hours
Must work Meliora Weekend and support as needed
Maintain current training and certifications in Salesforce ascend, OASIS, Workday, and other technologies available
Handle invoices and expense reports in a timely manner
Develop a thorough understanding of Salesforce and OASIS and successfully generate reports, update donor and alumni data, and research gifts/allocations as needed
Process gifts accurately and in a timely manner as needed
Save all gift documents according to department guidelines
Successfully communicate with all members of the team
Successfully manage email to stay organized
Assist with mailings as needed
Triage mail for the department as assigned
Assist with copier maintenance and the storage of supplies
Other duties as assigned
Qualification
Required
Bachelor's degree and min. 1 year of relevant experience required
Or equivalent combination of education and experience
Strong computer and Microsoft Office skills to generate reports and prepare materials for donor visits, meetings, and other presentations
Ability to properly handle confidential information in a professional manner
Ability to handle gift processing and related documents with a high degree of accuracy
Excellent organizational skills
Strong written and verbal communication skills
Ability to work with Excel and donor management databases
Maintain current training and certifications in Salesforce ascend, OASIS, Workday, and other technologies available
Handle invoices and expense reports in a timely manner
Develop a thorough understanding of Salesforce and OASIS and successfully generate reports, update donor and alumni data, and research gifts/allocations as needed
Process gifts accurately and in a timely manner as needed
Save all gift documents according to department guidelines
Successfully communicate with all members of the team
Successfully manage email to stay organized
Assist with mailings as needed
Triage mail for the department as assigned
Assist with copier maintenance and the storage of supplies
Preferred
Experience in a marketing organization preferred
Strong written and verbal communication skills are preferred
Practical experience in Workday and Salesforce products is a plus
Company
University of Rochester
The University of Rochester is a private research university located in Rochester, New York.
10001+ employees
H1B Sponsorship
University of Rochester has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (234)
2024 (126)
2023 (130)
2022 (106)
2021 (100)
2020 (92)
Funding
Current Stage
Late StageTotal Funding
$20.43MKey Investors
National Science FoundationUnitedHealthcareSociety to Improve Diagnosis in Medicine
2023-09-25Grant· $18M
2023-07-26Grant· $0.07M
2022-09-20Grant· $0.05M
Leadership Team
David Linehan
Chief Executive Officer
Recent News
2025-12-04
Company data provided by crunchbase