Children & Families First ยท 2 months ago
Program Administrative Support Specialist
Georgetown,DE,US
Full-time
Onsite
Entry Level
2+ years expChildren & Families First is seeking a Program Administrative Support Specialist to provide advanced level administrative support for their Nurse Home Visitor Program. The role involves managing data, generating reports, and assisting with program outreach and client referrals.
Non ProfitSocialSocial Assistance
Responsibilities
Provide administrative support for assigned program
Assist with documentation
Management of data sets
Creation and management of Excel spreadsheets
Extracting data for reports
Generating and disseminating productivity reports
Maintaining community referral sources
Compiling statistical information for special reports
Conducting referral follow ups and related communications
Assist with assigning clients to programs
Prepares and copies correspondence, records, and reports as assigned
Corresponds by approved methods with referrals and clients regarding services
Record and distribute meeting minutes
Orders and maintains supplies
Submit check requisitions and/or gift card requests
Maintains files and records, quality review for accuracy and completeness
Timely and accurate data entry into data collection and documentation systems
Establishes and maintains professional relationships within the agency and community
Maintains agency standards regarding confidentiality and quality
Attend community meetings and assist with program outreach
Serves on staff committees as assigned and/or approved
Qualification
Required
High school diploma or general education degree (GED)
Minimum of two years previous secretarial experience and/or training
Equivalent combination of education and experience
Ability to manage and analyze program data
Ability to write summaries of program activities, operations for reports
Advanced working knowledge of Microsoft Office and Outlook
Advanced Excel skills
Accurate typing and/or word processing skills
Previous experience with office equipment (computers, fax, calculator, photocopier, voice mail, telephones, etc.)
Knowledge of record keeping, filing, and general office procedures
Good telephone skills
Ability to work independently and accurately
Ability to respond appropriately to the cultural differences present among the agency's service population
Strong organizational and time management skills
Possess a valid driver's license with a safe driving history and reliable transportation
Preferred
AA degree in business/admin support functions desirable
Previous experience with Apricot data system, desirable
Benefits
Health, Dental and Vision Insurance
Vacation, Sick and Holiday Pay
Tuition Assistance and other education benefits.
401 (k) with matching
Life Insurance
EAP Service and other wellness programs.
Company
Children & Families First
Children & Families First is a non-profit social services agency.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kirsten Olson
Chief Executive Officer
Dr. Julius Mullen, Ed.D., LPCMH (he/him)
Chief Inclusion Officer
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