Nulixir Inc. · 3 weeks ago
Executive Operations Assistant to Chief Revenue Officer & Head of Sales
Austin, Texas Metropolitan Area
Full-time
Onsite
Entry, Mid Level
$85K/yr - $110K/yr
1+ years expNulixir Inc. is a VC-backed nano-biotechnology start-up revolutionizing the functional ingredient space in food and beverage. They are seeking an Executive Operations Assistant to support the Chief Revenue Officer and Head of Sales in driving key commercial processes and maintaining organizational efficiency within a fast-paced, high-growth environment.
Food and BeverageManufacturingNanotechnology
Responsibilities
Own calendar management for the CRO & Head of Sales: scheduling, prioritization, travel coordination, and rapid changes
Protect focus time for high-value work (customer calls, deal strategy, team coaching) and keep meeting hygiene world-class
Draft agendas, organize pre-reads, and ensure meetings end with clear action items and deadlines
Track commitments and follow-ups across internal and external meetings to ensure nothing drops
Help maintain the weekly revenue operating rhythm: pipeline reviews, forecast calls, deal reviews, and key account check-ins
Ensure pipeline data is clean and current (stage, next steps, close dates, blockers) in coordination with Sales and RevOps
Prepare weekly dashboards and summaries for the CRO: pipeline movement, top deals, risks, and required actions
Keep a tight follow-up system on next steps after customer meetings (internal owners, deadlines, deliverables)
Act as the coordination bridge between Sales and internal teams (R&D, Operations, Quality, Finance) to move deals forward
Own scheduling and follow-through for customer-facing workflows: NDAs, samples, kickoff calls, technical reviews, pilots, and commercialization timelines
Track key customer requests and make sure internal teams deliver on time (quotes, specs, COAs, samples, timelines)
Help ensure that 'what we promised' is clearly translated into operational execution
Maintain and improve trackers, templates, and tools across the commercial org (deal notes, account plans, meeting templates, follow-up trackers)
Support improvements to sales systems (CRM hygiene, reporting structure, standard operating cadence)
Compile customer, market, and competitive intel into structured briefs for leadership
Support creation of high-quality internal and external materials (one-pagers, decks, meeting notes, executive summaries)
Coordinate key commercial travel, customer visits, conferences, and onsite customer experiences at Nulixir
Support the CRO & Sales team with logistics and execution for high-stakes meetings (agenda, attendees, prep, notes, follow-ups)
Help onboard new commercial team members by standardizing tools and operating rhythms
Qualification
Required
1–5+ years experience in an execution-heavy role: executive assistant (high-performing), sales operations support, commercial program coordinator, operations coordinator, or similar
Exceptional organization and ability to manage many moving parts with speed and accuracy
Strong written/verbal communication—clear, crisp, professional, and confident
Proficiency in Google Workspace and/or Microsoft Office, especially Sheets/Excel; comfort building trackers and dashboards
High ownership and bias for action: you anticipate needs and close loops without being chased
Ability to work with confidential information and handle executive-level interactions with professionalism
Comfortable in a fast-paced start-up environment; you thrive when priorities shift and the bar stays high
Preferred
Familiarity with CRMs (Salesforce, HubSpot) and sales workflows
Experience supporting customer-facing teams in B2B, CPG, food & beverage, biotech, or ingredients
Strong business writing skills and comfort supporting decks/one-pagers
Interest in sales, negotiation, and growth strategy
Benefits
Health, Dental and Vision Insurance
Annual Performance Bonus
Stock options
Company
Nulixir Inc.
Welcome to Nulixir, where the future of food meets cutting-edge science.
51-200 employees
H1B Sponsorship
Nulixir Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (4)
Funding
Current Stage
Growth StageLeadership Team
Ehsan M.
Chief Executive Officer/Founder
A
Ali Kia
Co-founder, Chief Operating Officer (COO), Board Member
Recent News
2025-05-06
2025-05-06
2025-05-06
Company data provided by crunchbase