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Protect Environmental · 4 weeks ago

Accounting & Operations Coordinator

Flanders, NJ

Full-time

Onsite

Mid, Senior Level

$24/hr - $28/hr

5+ years exp

Protect Environmental is a national leader in the environmental consulting and construction industry, focusing on creating sustainable indoor environments. The Accounting & Operations Coordinator will manage financial transactions, support payment processes, and provide administrative support to ensure smooth operations across multiple departments.

Environmental ConsultingEnvironmental Engineering

Responsibilities

Process cash deposits from previous day’s installations and testing

Record and reconcile checks mailed by customers

Manage checks rejected or not scanned, ensuring proper resolution

Process permit payments in compliance with regulatory requirements

Handle previous day’s accounts receivable within Service Titan software

Maintain accurate accounts receivable records and follow up on outstanding balances

Process customer refunds in accordance with company policy

Conduct bank deposits 3–4 times per week, ensuring accuracy and timeliness

Conduct reconciliation of Accounts Receivable to General Ledger for local office

Prepare and provide Pro Lab spreadsheets to external customers for billing of test results

Review completed CRMs (Continuous Radon Monitors) and charge affiliated home inspection companies accordingly

Process shipment charges prior to sending packages, including entering credit card information into Service Titan and generating customer invoices

Mark results as paid in the system to enable timely release of test outcomes

Issue and manage checks for postage due accounts at the post office and for the Department of Environmental Protection (DEP) when required

Customer Support & Communication: Manage incoming inquiries, assess customer needs, provide accurate information, and build sustainable relationships

Administrative Coordination: Draft proposals, contracts, and paperwork; proofread job contracts; review permits for subcontractors; and maintain organized records in the company’s CRM

Scheduling & Reporting: Liaise between estimators and customers to schedule jobs, create daily schedules, manage appointments, process orders, and prepare monthly reports

Other duties as assigned