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Society of Petroleum Engineers International · 3 months ago

Event Manager - Large Conference

Houston, TX, US

Full-time

Hybrid

Senior Level

5+ years exp

Society of Petroleum Engineers International is a global organization focused on the oil and gas industry, seeking an OTC Event Manager to plan and execute large-scale events. The role involves managing various operational aspects of the Offshore Technology Conference, ensuring a seamless event experience while collaborating with a diverse team.

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Responsibilities

Manage, coordinate, or serve as a staff liaison for a multitude of activities:

VIP tours and visits with OTC Board members

Invitation list to the OTC Executive Lounge during show days

OTC Board of Directors Distinguished Achievement Awards

OTC Brasil Distinguished Achievement Awards

The Emerging Leaders awards program to include developing the timeline, reviewing applications and coordinating the selection process with the selection committee

The Young Professionals Event which takes place during OTC

The annual January OTC Board of Directors meeting by working with OTC’s housing vendor to source hotels, develop a schedule of events and source board activities, make off-site dinner reservations and serve as the hotel contact

The International Trade Administration at the U.S. Department of Commerce to oversee the Trade Event Partnership Program and their participation at OTC

All logistics for the OTC Closing Reception – solicit raffle items, write event script, coordinate catering needs

Responsible for implementation of the following aspects of the Offshore Technology Conference, including, but not limited to:

Catering

Staging Guide

Signage

Oversee the OTC internship program, including coordinating the OTC team’s participation in the annual career fair, managing staff interviews and coordinating the day-to-day oversight of the intern, which is a temporary, part-time position from mid-February to mid-May

Make sound business decisions for assigned projects to ensure expense control, and develop post-event reports outlining budget reconciliation

Coordinate with internal SPE organizations in support of OTC planning and operations as required such as registration requirements and logistics

Provide input to marketing in the production of program materials for meetings, and proactively review the OTC website for marketing update purpose

Oversee the ordering and distribution of all promotional and sponsorship products used at OTC

Review, monitor, and provide feedback on OTC operations reports

Maintain good member and venue relationships to include follow up thank you letters as appropriate

Qualification

Large conference managementBudget accountabilityOilGas knowledgeProject managementWrittenCustomer/member relationsResults orientationOral communicationTeamworkProblem solvingInitiative

Required

Bachelor's Degree and minimum 5-7 years related experience; or equivalent combination of education and experience

Large conference event management experience is essential

Experience interacting with volunteer members in a professional setting is essential

Budget accountability as well as strong facilitation skills and previous work with committees are required

Ability to travel a minimum of 5%; may include international travel

Self-motivated, detail-oriented and be able to work independently with little supervision

Proven ability to work in a team atmosphere with high levels of communication, both written and verbal

Adaptability and flexibility of assigned tasks is essential

Ability to stand for extended periods of time and walk 4-5 miles a day for at least 10 days in a row during the OTC conference

Ability to work extended hours for 10 days straight which may vary depending on the requirements of the event

Building Collaborative Relationships

Customer/Member Relations

Developing Others

Fiscal Management

Fostering Teamwork

Initiative

Managing Performance

Problem Solving

Project Management

Results Orientation

Written and Oral Communications

Preferred

Knowledge of the oil and gas industry is an advantage

Benefits

Long Weekends - if you enjoy long weekends, you will really appreciate our 9/80 schedule which allows for every other Friday off!

401k Matching Funds - generous retirement program with 100% matching funds for U.S. employees

Medical Benefits Starting Day 1 - all the great medical benefits that you would expect from a top employer with multiple available plans to fit your needs – medical, dental, vision (starting from your first day of employment – no waiting period)

Disability & Life Insurance - company paid employee disability and life insurance with the option to add spouse and children

Personal Time Off (PTO) - available as soon as you accrue your time off, up to four weeks annually which increases after five years

Holiday Pay (8 days) - including day after Thanksgiving and Christmas Eve

Hybrid Work Model - your role may allow you to work remotely several days a week or more with periodic commute to a local office

Tuition Reimbursement Program - you may qualify for 80% reimbursement on approved courses/degrees

Employee Well Being Program - at no cost to employee - includes emotional support, work-life solutions, referrals for childcare, home repairs, legal guidance, financial resources and online support for expert advice

Other Great Benefits - pet insurance, gym membership, exclusive discounts on brands and experiences you know and love.

Company

Society of Petroleum Engineers International

The Society of Petroleum Engineers (SPE) is a not-for-profit professional association with 132,000 members in 146 countries engaged in the exploration and production of oil and gas and related energy resources.

Founded in 1984

Richardson, Texas, USA

201-500 employees