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UniFirst Corporation · 1 month ago

Accounts Payable Vendor Maintenance Specialist

532 - Procure To Pay68 Jonspin Road

Full-time

Onsite

Entry, Mid Level

2+ years exp

UniFirst Corporation is a leading company in the garment services industry, recognized for its commitment to quality and customer service. The Accounts Payable Vendor Maintenance Specialist is responsible for maintaining vendor master data, ensuring compliance with policies, and supporting the Accounts Receivable team with customer refund requests. This role requires strong organizational skills and the ability to adapt to a dynamic work environment.

B2BFacilities Support ServicesFirst AidLaundry and Dry-cleaningRentalRetailTextilesTraining

Responsibilities

Work with Corporate Accounts Payable team and UniFirst location administrators in a fast-paced, multifaceted and dynamic work environment, maintaining and facilitating workflow to ensure vendors are set up or modified timely, accurately, and in compliance with policy

Research, collect and validate key vendor data such as W9 forms, Tax ID information, correct remit, purchasing and physical addresses and 1099 withholding information

Utilize Dun & Bradstreet’s Risk Analytics tool in the vetting of above data

Secure, validate and maintain all vendor bank details in accordance with process and policy and work to drive direct deposit payments

Support AP team on vendor set up related issues, research and resolve where required

Ensure customer refunds are processed in a timely manner and not duplicated via the performance of thorough, consistent review

Work with the Supervisor, Vendor Maintenance to cleanse vendor profile and ensure existing vendor master data has all required documentation

Build solid relationships across all business units and various levels of management, providing and garnering cooperation and positive interaction with co-workers

Educate internal staff and locations on the vendor set-up process and need for proper documentation

Readiness to go the extra mile to minimize mistakes and produce new opportunities

Conversant with internal control procedures and concepts

Ability to adjust to diverse ideas, impressions or schemes from individuals or changing preferences

Ability to independently use logic to analyze and resolve issues

Provide exemplary customer service by communicating and developing a rapport with assigned location administrators

Promptly respond to internal and external customer and vendors inquiries in a timely and professional manner

Contribute to the continuous improvement of the vendor maintenance process by identifying opportunities to streamline processes and maximize efficiency

Ability to consistently meet deadlines

Escalate issues of concern to management

Perform miscellaneous tasks as assigned by supervisor

Additional responsibilities to be determined as needed

Qualification

Vendor master data maintenanceIntegrated P2P processPeopleSoft FinancialMicrosoft ExcelD&B Risk AnalyticsMultitasking abilityOrganizational skillsVerbal communication skillsWritten communication skillsAttention to detail

Required

Minimum 2 years of experience maintaining vendor master data

Experience with an integrated P2P process

Proficient with Microsoft Office, with a strong emphasis on Excel

Ability to multitask work under pressure & meet deadlines

Strong organizational skills, accuracy, attention to detail & follow through are a must

Strong listening, verbal and written communication skills

Willingness and desire to contribute to continuous improvement

Preferred

PeopleSoft Financial application experience

Oracle Fusion experience

Experience with D&B Risk Analytics tool

Company

UniFirst Corporation

Glassdoor3.6

Headquartered in Wilmington, Mass., UniFirst Corporation (NYSE: UNF) is a North American leader in the supply and servicing of uniform and workwear programs, facility service products, as well as first aid and safety supplies and services.

Founded in 1936

Miami, Florida, USA

10001+ employees