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Kamehameha Schools · 1 month ago

K-8 Program Assistant, Kauluhala Summer Academy

Keaau, HI

Part-time

Onsite

Entry Level

$20/hr - $20/hr

2+ years exp

Kamehameha Schools is seeking Summer Program Assistants for the Kauluhala Summer Academy to provide administrative and office support for their Elementary and Middle School programs. The role includes responsibilities such as managing student registrations, assisting with budgeting and purchasing activities, and ensuring a safe learning environment during the summer session.

Higher Education

Comp. & Benefits

Responsibilities

Provides administrative and office support for the Summer School Program including but not limited to: handling routine correspondences, transmitting, faxing, copying, filing, distributing, data entry and organizing as needed

Answers/directs phone calls assisting parents, students, counselors etc. with summer school attendance, questions, concerns and issues

Works in collaboration with other KS departments (admission, client services, financial aide) to assist families through the summer school process

Assist with the registration students in a short period of time to include but not limited to: registering students in classes, bus and lunch; filling waitlist, mailouts, fee collection, document collection, withdrawals, etc

May include registration of new invitees who are required to attend summer school

May serve as an office manager that assists the unit coordinator and assistant unit coordinator to ensure a safe, nurturing and stimulating learning environment in the unit

Maintains daily logs of all incoming visitors and students, transportation changes, medical services, early releases, etc

Maintains files, many confidential in nature that may include personnel, timesheets and attendance records for students and staff

Assists with budgeting and purchasing activities that correlate to the unit needs (field trips, supplies, etc.)

Provides SMS and KS Connect support for the office to include but not limited to: running reports and rosters, finding student and parent demographic information, schedules, etc

May be assigned to bus duty, terminal duty, recess supervision, monitoring of students, etc

Responsible for an end of summer report to include all duties through-out employment

Qualification

Administrative supportData entryMultiline phone systemPC applicationsInterpersonal skillsWritten communicationVerbal communicationTeamworkConfidentialitySelf-motivation

Required

High school diploma or GED

Minimum 2 years of related work experience

Ability to manage multiple tasks and complex projects and meet competing deadlines

Ability to work in PC applications including word processing, spreadsheets, database, multimedia presentations, electronic mail and internet

Strong written and verbal skills

Ability to manage multiline phone system

Excellent interpersonal skills to communicate effectively with various levels within and outside of KS to include administrators, faculty/staff, students, parents, vendors and to interact and work effectively with others in the Summer School program

Ability to establish and maintain good relationships with various KS departments and divisions and work well within a team approach concept

Ability to keep confidential information and data

Ability to work independently with little supervision, self motivated with the ability to take appropriate initiative, establish work priorities and balance competing priorities and deadlines

Ability to work flexible hours