Inside Higher Ed ยท 4 weeks ago
Clerical Assistant III, Short Term Hourly (Temporary)
Lancaster, CA
Full-time
Onsite
Entry Level
2+ years expInside Higher Ed is seeking a Clerical Assistant III to perform a variety of responsible and technical clerical and typing work in support of an assigned District function. The role includes providing work direction to student assistants, managing office tasks, and ensuring efficient communication within the department.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Plans, schedules and performs technical clerical duties related to assigned function such as compiling information from a variety of sources and preparing reports and forms as required by District, County, State or federal regulations; communicates with other agencies or departments to provide or obtain a wide variety of information; provides cover for front desk or department counter as assigned providing information and assistance to students, potential students, clients and the general public regarding program services and requirements. (E)
Receives and screens phone calls and visitors; reports phone problems; provides information and directs inquiries and visitors to the proper person or office; provides technical information concerning policies, procedures, rules, regulations and activities of assigned program or office. (E)
Composes correspondence either independently or from oral instructions; prepares letters, memos, flyers, brochure, and forms, requesting or providing information; prepares variety of mailings as assigned. (E)
Prepares, types, proofreads and duplicates a variety of items including proposals, contracts, purchase orders, reports, agendas, minutes and other documents. (E)
Coordinates schedules and assists in communicating to others regarding meetings, appointments, orientations, activities or announcements; schedule meetings, conferences, and interviews for supervisors and others; assembles, types and duplicates required background materials. (E)
Collects and accounts for fees and other monies received as assigned; monitors and maintains office or program budget according to established guidelines; types requisitions and processes invoices according to established procedures. (E)
Operates computer equipment to enter and retrieve data, maintains records and generates reports; utilizes word processing and other software as required by the position. (E)
Prepares and maintains detailed and complex logs, timesheets, files, records and software library including software licenses and maintenance agreements; establishes and cross-references filing systems as needed; maintains confidentiality of a variety of sensitive materials and information. (E)
Assures timely distribution, receipt, processing and maintenance of a variety of records, reports and other materials; requests or provides information as necessary to assure completeness, accuracy and conformance to established procedures; conducts research and analysis for assigned specialized projects and prepares reports and recommendations accordingly. (E)
Trains and provides work direction and guidance to student assistants and other clerical personnel as assigned. (E)
Operates a variety of office machines such as typewriters, computers, printers, calculators, copiers, duplication machine, transcription equipment and other equipment as required. (E)
Maintains inventory and order supplies, equipment and materials as needed; follows up with persons ordering supplies and equipment and follows up with vendors. (E)
Receives, screens and routes mail. (E)
Administers standardized group of individual tests, including adaptive tests for disabled students in accordance with college, state, and testing agency requirements; checks in examinees, verifies identification; prepares materials used for testing, distributes, collects, and maintains security of testing materials. (E)
Assists instructors, students, faculty, students, co-workers with various problems and questions. (E)
Receives and verifies accuracy of requisitions, assigns numbers, and distributes Purchase Orders via fax or mail; and determines competitive pricing with vendors. (E)
Attends meetings, seminars, and conferences for the purpose of enhancing knowledge base and keeping current with matters related to the area of assignment. (E)
Performs other related duties as may be assigned
Qualification
Required
Graduation from high school including or supplemented by courses in office practices, business, or Management Information Systems (MIS)
Two years of experience closely related to the duties and responsibilities of the class
Knowledge of modern office practices, procedures and equipment
Knowledge of financial and statistical record-keeping techniques
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
Knowledge of receptionist and telephone techniques
Knowledge of interpersonal skills using tact, patience and courtesy
Knowledge of operation of office machines including computer equipment and applicable software
Knowledge of letter and report writing techniques
Ability to plan, schedule and perform a variety of responsible and technical clerical and typing work in support of an assigned District function
Ability to provide work direction and guidance to student assistants and other clerical personnel as assigned
Ability to add, subtract, multiply and divide quickly and accurately
Ability to read, interpret, apply and explain rules, regulations, policies and procedures
Ability to meet schedules and time lines
Ability to communicate effectively both orally and in writing
Ability to establish and maintain cooperative and effective working relationships with others
Ability to plan and organize work
Ability to maintain records and prepare reports
Ability to type at 50 words net per minute from clear copy
Ability to understand and follow oral and written directions
Ability to operate a variety of office equipment such as a computer, copier, transcription equipment and others as assigned
Typing Test/Certification must be current within one year and must include name, date and net words per minute (NWP)
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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